Branch Operations Officer

  OXUS Afghanistan
  Afghanistan Unspecified 442
Date Posted:Feb 3, 2011
Closing Date:Feb 27, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Programme
Salary Range:Salary is negotiable
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:Yes
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About OXUS Afghanistan:


OXUS Afghanistan started Operation in 2005 under support of ACTED, a development and relief NGO, which is operating in twenty five Countries of the world, and Microfinance Investment Support Facility for Afghanistan (MISFA). Currently, OXUS Afghanistan has a portfolio of over AFN 816 million with an outreach of about 22,000 customers managed through 19 Branches, 10 provinces. OXUS Afghanistan is a part of OXUS Group, a global network of Microfinance Institutions created by ACTED, a leading international NGO operating in 25 countries. OXUS Afghanistan was created with funding from the Microfinance Investment Support Facility for Afghanistan (MISFA), a Government Apex agency set up by international donors in 2003 in order to develop and support the microfinance sector in Afghanistan. OXUS Afghanistan Provides conventional and Islamic financing. OXUS -Afghanistan has individual and group lending which helps Afghan people have access to finance. OXUS-Afghanistan provides financing for youth and women as women improvement process and support them for better access to finance.

Job Summary:


Duties & Responsibilities:

Human Resources Tasks:
a)Control the monthly vacations, sick leaves, and special event leaves, etc;
b)Supervise the maintenance of the HR filing system;
c)Make sure that all staff of the branch are respecting OXUS HR policy
d)Control the monthly Titanic (Payroll) reports, leave balances and food allowances;
e)Create and update all data concerning national staff in the HR Management software;
f)Collect CVs and cover letters and short-lists applications when requested;
g)Initiate interviews and conducts them with the management and the relevant technical staff;

Administrative Tasks:
a)Administrative follow up of items to be purchased for the branch
b)Require approval from management according to the provided budget
c)Implement purchases according to OXUS Finance and Logistic Procedures (Taking of quotations, fill purchase request…)
d)Track all fixed assets, maintain proper inventory lists, and conduct regular amortization of these assets according to Afghan laws and OXUS Afghanistan policies.
e)Make sure that the Office Presentation is according to OXUS Standards
f)Manage and control booking of cars;
a)Booking and preparing meeting rooms and arranging appointment;
b)Ensuring travel arrangements are booked accurately and in good time;
c)Maintaining and updating of directories;
d)Centralizes all legal contracts regarding premises;
e)Performs other administrative duties when requested;

Finance Tasks:
a)Conduct with the cashier daily, weekly, monthly, quarterly, and annual Cash Count and reconciliation
b)Conduct reconciliations between the accounting and the loan tracking software.
c)Conduct monthly bank reconciliations.
d)Maintain strong cash management checks
e)Ensure to respect the current procedures of OXUS Afghanistan in all transactions,
f)Supervise cashier, check daily cash count report, manual cash books.
g)To maintain bank book.
h)Conduct monthly reconciliations between the accounting and loan tracking software; make sure of the correctness of the data entered by users.

IT Tasks:
a)Install and maintain the loan tracking software
b)Ensure that the security of the branch’s data is protected through weekly and monthly backups of all loan tracking and financial software information;
c)Ensure that OXUS IT Policy is implemented in the branch;
d)Maintain the network and E-mail connections;
e)Take the responsibility of all IT Hardware in the branch;

Operation Tasks:
a)Participate to Loan Credit Committees;
b)Contact delinquent clients when necessary;
c)Marketing Focal Point for the branch;

Job Requirement:

a)Afghan National;
b)Bachelor degree in BBA.
c)At least one year experience in the similar positions;
d)To be fluent, in reading, writing, and speaking of the local languages;
e)Good command in written and oral English;
f)To be able to travel to the Branch Offices;
g)To be flexible, having positive attitude and the ability to work under pressure;

Job Location:

This job is expired