Business Support Assistant (Billing) – G4

Diploma   Afghanistan, Kabul Full Time 2341
Date Posted:Oct 18, 2021
Reference:151267
Closing Date:Nov 1, 2021
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Procurement and logistics
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:1 Year
Contract Duration:1 year(s)
Possibility of Contract Extension:Yes
Contract Type:Fixed-term
Probation Period:12 months
Required Languages:Dari,Pashto,English

About UN-WFP Afghanistan:

 

The United Nations World Food Programme (WFP) is the world's largest humanitarian Agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. In 2014, WFP fed over 3.6 million vulnerable Afghans and our operations include: capacity building, Purchase of Progress (P4P), Food Voucher, Food for Assets, Food for Work, Food for Training, Food for Education, Mother-and-Child Health and Nutrition and Emergency Relief. WFP food assistance aims to help the most vulnerable, food insecure Afghans, including women and children, as well as families affected by conflict and natural disasters.

Job Summary:

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.  

Duties & Responsibilities:

1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.

2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.

3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.

5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.

6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.

7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.

8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.

9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

10. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

11. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.

12. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.

13. Take responsibility of supply chain unit’s invoice processing.

14. Take care of certain LESS transactions such as, TPO and SES creation, Generating Handover to CP Report etc.

15. Other duties if required. 

 

Job Requirement:

Education: Completion of secondary school education.

Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.


Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Knowledge of work routines and methods in order to complete processes under minimal supervision.

• Uses tact and courtesy to give and receive information to a wide range of individuals.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff.


Language: Fluency (level C) in English and local languages (Pashto & Dari). 

Job Location:

Afghanistan, Kabul
This job is expired