|Date Posted:||Feb 6, 2011|
|Closing Date:||Feb 15, 2011|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||2 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||false|
|Probation Period:||1 month|
Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft fÃ¼r Internationale Zusammenarbeit (GIZ) GmbH is all about. Established on 1 January 2011, it brings together under one roof the long-standing expertise of the Deutscher Entwicklungsdienst (DED) gGmbH (German Development Service), the Deutsche Gesellschaft fÃ¼r Technische Zusammenarbeit (GTZ) GmbH (German Technical Cooperation) and Inwent â€“ Capacity Building International, Germany. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.
Routine office tasks (e.g. general routine office work, support and/or assistance in a specific area) or easy tasks according to specific instructions. Problem solving according to existing pattern or after liaising with supervisorâ€™s Responsibilities.
Duties & Responsibilities:
The incumbent is responsible for the:
ï‚§ Inflow and outflow of money from the Bank
ï‚§ Smooth functioning of the financial administration and financial system in general in line with GTZ standard procedures,
ï‚§ Effective coordination with colleagues of the accounting department, and
ï‚§ Ensures that provided services in the section are done according to GTZ Financial Guidelines.
Within this context, s/he fulfils the following tasks:
ï‚§ Operates petty cash including maintaining cash book, monitor the daily cash flow record and the level of liquidity
ï‚§ Is responsible for the cash in accordance to the receipt present daily
ï‚§ Reports when there is surplus or deficit of cash money respectively when the real money in the cash exceeds the specified amount, according to regulations
ï‚§ Financial Transactions should be prepared according GTZ rules and regulations and should be entered in the cash book without delay on daily bases. At the end of every day, the arrears cash amount should be reconciled with the hard copy of the cash book. In case of any discrepancy, the Finance/Funding Manager should be informed immediately.
ï‚§ Cash payments are only made when a duly authorised person has signed the payment Internal or External Vouchers. Duly Authorised persons are:
o 1. The officer responsible for the Commission,
o 2. Anyone authorised in writing by the Officer responsible for the Commission.
ï‚§ Cash holding and Cash Book must be reconciled with the Winpaccs printed
journal at the end of every month.
ï‚§ Handle a Cash Book for each currency separately.
ï‚§ Handle a Bank Book for each Bank Account seperately.
ï‚§ Collects and prepares proper receipts
ï‚§ Enters receipts daily in accordance to the investment number and adds it up in the cash book
ï‚§ Produces daily and monthly Cash Stock (denomination) for checking of the cash, bank book by the Accountant
ï‚§ Prepares the list of receipt of salary of the staff and others related to payments
ï‚§ Maintains the filing for Financial Section confidentially
ï‚§ Payment and receipt vouchers must be stamped in accordance with Orientation and Rules marked with the Cash vouchers number and filed in ascending sequence.
ï‚§ The Cashier must notify the officer responsible for the commission without delay of any special events
ï‚§ In case of cash discrepancies, an immediate investigation must be made to find the errors intensively. If the error is found, it must be corrected. If any search is unsuccessful, the discrepancy must be documented. It must
o Be made good by the cashier in the event of a shortfall, or
o Be booked as income on an internal voucher in the event of surplus.
ï‚§ The Officer responsible for the commision is authorised and obliged to check cash management. Cash controls will be made at irregular intervals and unannounced (guideline: once a month). Actual cash holdings must be checked by a cashcount amd compared with the value shown by the cash book and Journal. A random sample of vouchers must be checked. The examination is documented in the cash record sheet and noted in the cash book.
ï‚§ Large amounts of cash and the associated vouchers and cash book must be kept in a safe or comparably secure place. Smaller amounts of cash can be kept in a strongbox. In the cashierâ€™s absence, the stongbox must be kept in a secure place. Other office or project valuables and records (but not private property) may be kept in the safe if there is space.
ï‚§ To ensure clear responsibility for cash holdings, the cashier must be the only person with a key to the cashbox. A second key must be kept locked away in a sealed envelope in a secure place. If the second key has to be used, the envelope must be opened in the presence of witnesses, and the cash holdings counted and recorded.
ï‚§ Book project vouchers in Winpaccs.
ï‚§ Make End of Period for the projects and send them to Head Office.
ï‚§ Make sure the vouchers are prepared in accordance with oriantation and rules.
ï‚§ Correction sheet for improvement financial report should be prepared to project.
ï‚§ Engaged in other business as assigned by the Office Director, Head of Administration and Finance/Funding Unit Manager when needed.
C. Other Duties/Additional Tasks
ï‚§ Assists in and/or carry out other project activities and any other tasks as assigned
ï‚§ Undertakes further job training related to his/her position and duties if required. Special training programs shall be identified and selected jointly with the Finance/Funding Unit Manager and Head of Administration
ï‚§ Diploma in accounting or similar educational background
ï‚§ Minimally 3 years of professional working experience in a similar position
ï‚§ Thorough knowledge of GTZ-instruments and procedures
ï‚§ Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software)
ï‚§ Language skills