|Date Posted:||Apr 1, 2011|
|Closing Date:||Apr 7, 2011|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Open Ended|
|Contract Type:||Short Term|
|Probation Period:||1 month|
Under the direct supervision of the Finance Specialist in the Kabul office, the Cashier is responsible for managing cash payment operations and all associated financial accounting data entry and support documentation preparation and record keeping, including but not limited to daily cash disbursements, cash receipts, and maintaining the cash ledger, ensuring that all invoices, receipts and other payment documents are correct, accurate and proper for payment.
Provinces to travel:
Duties & Responsibilities:
Principal Duties and Responsibilities
â€¢ Receive and review all cash payment requests including disbursements and interim advances for authorized payments to staff and vendors, substantiating all transactions comply with ARD standard operating procedures and applicable USAID and U.S. Government guidelines and policies;
â€¢ Ensure proper invoicing and furnishing of required supporting documentation for payments, that they are complete and accurate, including local language English translation of text and amounts for invoices;
â€¢ Verify or obtain all required signatures for payment authorization, approval or certification prior to payment;
â€¢ Confirm the identity of payee with request for valid documentation as required;
â€¢ Enter all cashier transactions in the appropriate ledgers and accounting forms;
â€¢ Prepare project bank account disbursement checks for approved transactions as directed by the supervisor;
â€¢ Execute approved cash withdrawals from project bank account as required for project cash transactions;
â€¢ Interact directly with identified money changers for local currency purchases;
â€¢ Serve as receiving officer for all payments and reimbursements made to the project, including vendor payments and refunds and staff reimbursement for personal expenses paid by the project;
â€¢ Perform daily cash reconciliation of project cashier operation funds including cash on hand, payments, interim advances, and checkbook balance;
â€¢ Maintain accurate, up-to-date electronic and paper files for all cashier transactions;
â€¢ Safeguard properly project funds at all times;
â€¢ Perform other cashier-related financial operations duties and task as assigned by the immediate supervisor.
â€¢ University study in accounting, finance, business administration or related subjected.
â€¢ Minimum 3 years prior experience performing cashier operation or cash management similar to the function outlined in the job description.
â€¢ Previous experience in financial records organization and files management for paper documents and electronic files.
â€¢ Ability to read/write, communicate in English at level required for correspondence and discussions with local and international staff.
â€¢ Technical skills in the following areas.
- Proficiency in the use of Microsoft Office applications, particularly excel and word
- English language data entry requiring sufficient grammar, spelling experience level
- Ability to read fully comprehend project procedures, policy, and guidelines written in English
â€¢ Capable of working independently and as part of a team in establishing a supportive working relationship with other staff.
â€¢ Honest, trustworthy character of uncompromised integrity.