Chief of Administration

About GEO-CHEM Middle East - Afghanistan

Job Summary

The Chief of Administration works under the guidance and supervision of the Chief Operations Officer. He/she will be main assistant for development and implementation of the company operational issues and all administration aspects. He/she will be responsible to ensure all operating procedures and policies are developed and implemented successfully.

Duties & Responsibilities

Supervision of administrative and support departments at the company;

Check/verify all financial documents (i.e. monthly travelling expenses, payment slips, salary slip, salary advance, voucher, guest house expenses and other payments) for accuracy and accountability to be signed by COO;

Visit the site offices on regular base and on ad hoc bases for transparent and efficient performance;

Provide effective administrative support and services to management, technical departments and projects offices at site;

Liaise with internal auditor to ensure adequate measure and controls are applied for company’s efficient operation as well as transparency;

Ensures quality system administrative system is well developed and implemented at company;

Supervision of Administrative Coordinator, ICT/Liaison, Logistics & Purchasing Officer, Security & Transport Officer, Guesthouse Assistant for the smooth running of operations;

Ensure quality of recruitment process as member of interview panel;

Responsible to record and safeguard of company’s assets at HQ and site projects;

Support COO on preparation response to letters and Istelaams received from (MPs, general attorney, ANSA, Security entities and other stakeholders);

Generate regular progress and administrative reports as needed;

Oversee administrative functions to ensure smooth and efficient operations of the organization;

Participate in strategic planning and decision makings through top level meetings;

Take remedial actions where necessary and informing the COO for significant changes;

Assure full accountability to the COO for all company operations;

Supervise purchasing and acquisition process for Lab equipment’s, goods and services;

Acts as focal point between ANSA and GEO-CHEM Kabul office;

Supervise CEO’s travelling documents for out-of-country trip when needed;

To do any special tasks assigned directly by CEO;

Overall oversee of the planned events to be properly/timely accomplished as per the needs and budget;

Ensures systematic performance appraisal of central and site staffs each year;

Maintain accurate and up-to-date list of inventories and assets for future reference of the client;

Key Performance Indicators / Controls

Ensure each Istehlaam/letter is responded properly according to deadline; max within one week;

Ensure needs (i.e. cans, cups, invoices, tags, result sheets, gas and other technical items) are dispatched to the site office and stock is not out of the technical materials;

Ensure all administrative issues are responded on timely manner and operations of the company is smoothly running;

Final Product

An accurate assets list to be prepared;

The capacity of subordinates will be built;

Company will have various operating policies (Assets Management, ICT and Transport);

Job Requirements

- Holder of Master degree in any principle of business, economy, and project management is required;
- Around 10 years of progressively responsible work experience in Administration, Finance and Project Management with UN agencies, World Bank funded projects, national & International NGOs and governmental entities in relevant supervisory positions is required;
- At least 3 years’ experience as operation, program and administrative officer is desired;
- Conflict Resolutions skills;
- Strong attention to responsibility and job;
- Excellent working knowledge of English, both written and verbal. Fluent in Dari and good in Pashto;
- Excellent working knowledge of MS Office applications (Word, Excel, MS Project), email/internet, ability to operate other management;
- Be able to work in a challenging and demanding environment;
- Be able to work in a multi-cultural environment;
- Good time management;

Submission Guideline

Please send your CV before closing date of 30 April 2017 with a covering letter explaining how you meet the required competencies. Interested applicants should submit their applications in writing (clearly indicating on the sealed envelope the title of the position) to: Human Resources Department, GEO-CHEM Middle East, Shahre Naw, Haji Yaqoub Square, Kabul Business Center, 7th Floor, Kabul Afghanistan.

Or email their applications (indicating on the subject line the title of the position and vacancy number of the position applied for) to below given email address.

For more detailed information about GEO-CHEM Middle East please visit our website www.geochem.af

NOTE: Kindly make sure to write the position title and vacancy number in the subject line of your emails, otherwise your CVs may not be considered for the further process.

We encourage you to apply immediately as we review resumes and conduct interviews on a daily basis.

Only short-listed candidates will be contacted for test and interview.

Functional Area

Management

Countries

Submission Email

hr@geochem.af

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