
Date Posted: | Apr 11, 2017 |
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Reference: | 1316-GCME-2017 |
Closing Date: | Apr 29, 2017 |
Work Type: | Full Time |
Number of Vacancies: | 1 |
Gender: | Male |
Functional Area: | Management |
Nationality: | Afghan |
Salary Range: | Salary is negotiableNone |
Years of Experience: | 10 Years |
Contract Duration: | Not specified |
Extension Possibility: | No |
Contract Type: | Permanent |
Probation Period: | 3 months |
Required Languages: | 96,90,66 |
About GEO-CHEM Middle East - Afghanistan:
Job Summary:
The Chief of Administration works under the guidance and supervision of the Chief Operations Officer. He/she will be main assistant for development and implementation of the company operational issues and all administration aspects. He/she will be responsible to ensure all operating procedures and policies are developed and implemented successfully.
Duties & Responsibilities:
Supervision of administrative and support departments at the company;
Check/verify all financial documents (i.e. monthly travelling expenses, payment slips, salary slip, salary advance, voucher, guest house expenses and other payments) for accuracy and accountability to be signed by COO;
Visit the site offices on regular base and on ad hoc bases for transparent and efficient performance;
Provide effective administrative support and services to management, technical departments and projects offices at site;
Liaise with internal auditor to ensure adequate measure and controls are applied for company’s efficient operation as well as transparency;
Ensures quality system administrative system is well developed and implemented at company;
Supervision of Administrative Coordinator, ICT/Liaison, Logistics & Purchasing Officer, Security & Transport Officer, Guesthouse Assistant for the smooth running of operations;
Ensure quality of recruitment process as member of interview panel;
Responsible to record and safeguard of company’s assets at HQ and site projects;
Support COO on preparation response to letters and Istelaams received from (MPs, general attorney, ANSA, Security entities and other stakeholders);
Generate regular progress and administrative reports as needed;
Oversee administrative functions to ensure smooth and efficient operations of the organization;
Participate in strategic planning and decision makings through top level meetings;
Take remedial actions where necessary and informing the COO for significant changes;
Assure full accountability to the COO for all company operations;
Supervise purchasing and acquisition process for Lab equipment’s, goods and services;
Acts as focal point between ANSA and GEO-CHEM Kabul office;
Supervise CEO’s travelling documents for out-of-country trip when needed;
To do any special tasks assigned directly by CEO;
Overall oversee of the planned events to be properly/timely accomplished as per the needs and budget;
Ensures systematic performance appraisal of central and site staffs each year;
Maintain accurate and up-to-date list of inventories and assets for future reference of the client;
Key Performance Indicators / Controls
Ensure each Istehlaam/letter is responded properly according to deadline; max within one week;
Ensure needs (i.e. cans, cups, invoices, tags, result sheets, gas and other technical items) are dispatched to the site office and stock is not out of the technical materials;
Ensure all administrative issues are responded on timely manner and operations of the company is smoothly running;
Final Product
An accurate assets list to be prepared;
The capacity of subordinates will be built;
Company will have various operating policies (Assets Management, ICT and Transport);
Job Requirement:
- Holder of Master degree in any principle of business, economy, and project management is required;
- Around 10 years of progressively responsible work experience in Administration, Finance and Project Management with UN agencies, World Bank funded projects, national & International NGOs and governmental entities in relevant supervisory positions is required;
- At least 3 years’ experience as operation, program and administrative officer is desired;
- Conflict Resolutions skills;
- Strong attention to responsibility and job;
- Excellent working knowledge of English, both written and verbal. Fluent in Dari and good in Pashto;
- Excellent working knowledge of MS Office applications (Word, Excel, MS Project), email/internet, ability to operate other management;
- Be able to work in a challenging and demanding environment;
- Be able to work in a multi-cultural environment;
- Good time management;