Chief of Staff

  Ministry of Mines
  Afghanistan Unspecified 1045
Date Posted:Sep 27, 2010
Closing Date:Oct 9, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:General
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About Ministry of Mines:


Job Summary:

Overall purpose

The Chief of Staff coordinates activities of the Minister with other departments. In addition, this position advises the Minister and Deputy Ministers, providing extensive professional assistance, recommendations on Ministry issues, coordination with government and international organizations, and supervises staff assigned to the Private Office. This is a professional position requiring understanding of policy development in the extractive industries’ sector, intergovernmental relations, with exceptional analytical and communication skills.

Duties & Responsibilities:

1. Within six weeks of joining he/she shall develop an action plan for revamping the system in accordance with rules and regulations for better quality services delivery and also a work plan in agreement with his/her supervisor (Minister or Deputy Minister).
2. Responsible for oversight of the Private Office; supervises all staff serving in the Private Office and ensures effective support to the Minister and the Deputy Ministers and quality and timeliness of directorate outputs.
3. Conducts research and directs preparation of reports, analyses, briefing notes for the Minister.
4. Oversees preparation of verbal and written correspondence, setting of meetings and work schedules on behalf of the Minister.
5. Ensures that documents and information flow effectively between the Private Office and Ministry.
6. Communicates with the Minster on sensitive and/or confidential issues received by the Private office.
7. Handles intergovernmental affairs, including liaison with other government organizations, the President’s Office and with the National Assembly of Afghanistan.
8. Oversees liaison and coordination with the Afghanistan’s Extractive Industries Transparency Initiative Secretariat at the Ministry of Finance.
9. Receives and responds to inquiries and acts as a representative of the Minister in dealings with the public if necessary.
10. Responsible for the effective coordination of the Ministry’s international development partners and for liaison with the Ministry of Foreign Affairs.
11. Exercises considerable sensitivity, discretion and judgment in all aspects of his/her work.
12. Ensures that business processes within the Private Office are streamlined, efficient and effective, including digitizing and computerization of Private Office’s document management practices.
13. Ensure that he/she transfers knowledge and skills to other individuals and working teams in an effective regular manner in order to improve managerial ability, motivation and confidence.
Results expected
- Conducts research and directs preparation of reports, analyses, briefing notes for the Minister.
- Minister’s office is managed effectively
- Reports , analysis, briefing notes have been prepared for the minister exist
- Intergovernmental affairs are handled effectively document exist
- Document for effective coordination with the international development partners exist
- ِِDocument management practices of Private Office’s is computerized

Reporting obligations

The Chief of Staff shall report to the Minister of Mines.

Job Requirement:

– Minimum requirements

1. Master’s degree in, Business Administration, Public Administration, or any other related fields with 3 years of relevant experience.
2. Bachelor degree in the mentioned subjects with 5 years relevant experience.
3. Excellent Communication skills both written and verbal in Dari or Pashto and English languages.
4. Computer skills in MS. Office are required.

– Desirable attributes

1. Strong analytical skills of high order, as well as the ability to organize and delegate responsibility.
2. High proficiency in English language.
3. Strong human as well as organization skills to organize things properly and motivate team work.
4. Good personal management skills particularly to be able to bring organizational and cultural changes over time

Notice of revision

These terms of reference may be revised subject to operational needs.

Job Location:

This job is expired