|Date Posted:||Apr 21, 2010|
|Reference:||ASMED KAB 03|
|Closing Date:||Apr 28, 2010|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||2 Years|
|Contract Duration:||Not specified|
|Contract Type:||Short Term|
|Probation Period:||1 month|
The Contracts and Compliance Assistant will assist the contracts and compliance specialist in maintaining ASMEDâ€™s internal procedures and contractual obligations. The Contracts and Compliance Assistant will assist in the initial review of all Request for Proposals (RFPs) and/or Invitation for Bids. The assistant will draft the award notifications and subcontracts for final approval by the Contracts and Compliance Specialist. S/he will review all payment requests for purchase orders, grants and GDAs prior to final review. S/he will review all the payments at the regional office level to assess/audit the financial transactions made to the sub contractors, grantees and other procurements.
Duties & Responsibilities:
â€¢ Assist in the preparation of all Request for Proposals (RFPs).
â€¢ Draft and develop subcontract specifications, work statements, and terms and conditions for the procurement of services.
â€¢ Assist the Review Committee to contractually evaluate the subcontractorâ€™s proposals and to ensure USAID and FAR competition requirements are met. This includes a close coordination with the technical committee.
â€¢ Ensures all subcontracts and other procurements comply with applicable regulations, corporate policy, and good commercial practice.
â€¢ Assist in the preparation and conduct of regular internal audits of financial transactions, written recommendations to Operations Manager and implement follow-up actions.
â€¢ S/he will be responsible to help and facilitate the home office and external audits for the documents required.
â€¢ Take appropriate actions to protect ASMED against fraud, and request audit/investigations against any person involved in fraud.
â€¢ S/he will be responsible to make inquiries with the help of field monitors.
â€¢ Maintain data on the TAMIS.
â€¢ University graduates preferred
â€¢ Excellent English language skills (both written and spoken)
â€¢ Preferably Dari and Pashto fluency
â€¢ Computer literate with Microsoft Office
â€¢ Minimum 1 years working experience in the field;
â€¢ Able to pay close attention to detail
â€¢ Highly organized