Contracts Implementation Monitoring Specialist - Goods

  National Procurement Authority
Bachelor's Degree   Afghanistan, Kabul Full Time 1170
Date Posted:May 15, 2017
Reference:NPA/AF/C-29
Closing Date:May 24, 2017
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:M & E
Nationality:Any
Salary Range:76000 - 90000 AFG monthly
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Consultant
Probation Period:Unspecified
Required Languages:

About National Procurement Authority:

 

After several decades of wars and civil strife, building an effective state - one that can provide security and services to the people - has been at the heart of the reconstruction effort in Afghanistan. The government has made significant progress in many areas such as primary education, basic health services, irrigation, rehabilitation, and rural development. In spite of the Government’s best efforts to improve the service delivery in priority sectors like health, education and infrastructure, corruption remains a major obstacle in effective governance and thus efficient service delivery to the people of Afghanistan. The Government has taken many steps to ensure that corruption is dealt with a firm hand and is contained in the medium term and completely eradicated in the long term. One of the main area of corruption is procurement. Till now, the procurement system in Afghanistan was fragmented across Procurement Policy Unit under the Ministry of Finance, Afghanistan Reconstruction and Development Services (ARDS) under the Ministry of Economy and the Special Procurement Commission (SPC) under the chairmanship of the Minister for Finance, apart from the procurements handled by individual line ministries and other sub-national entities. As part of the ongoing system reforms by the present Afghanistan Government, these three entities have been amalgamated into one single agency called National Procurement Authority (NPA) to act as the apex procurement organization, to formulate policies related to public procurement and to regulate the public procurement function in the entire nation. The NPA will consolidate the functions of above mentioned entities into a single central organization to oversee and facilitate all national procurement (goods, works and services) above a certain threshold and which are vital to economic development of Afghanistan. In addition, it will look after the policies and procedures to strengthen the procurement system and start e-procurement in Afghanistan, to bring about a completely transparent public procurement system. Other objectives of this directorate are to enhance budget execution, ensuring efficiency in public procurement system, recruitment of professional and honest procurement civil servants at different levels and various capacities.

Job Summary:

Under the overall supervision of Contracts Implementation Monitoring Director and direct supervision of the Manager for Monitoring Implementation of Goods Contracts, the incumbent will be an overall responsible to ensure the collection, refining, organization, analysis summarization and reporting of contracts delivery process for Goods, procured by government entities.

Duties & Responsibilities:

Manage data collection, organization, summarization and drafting monitoring reports of assigned Goods contracts.
Thorough review and analysis of Goods contracts to identify monitoring indicators, concerned with time, cost, scope and other aspects of works.
Analysis of periodic contracts progress information reported by Procuring Entities
Drafting periodic and ad-hoc monitoring reports required by various levels of governmental authorities.
Regular monitoring of the implementation of awarded Goods contracts and ensure contract compliance.
Managing stakeholders’ involvement and coordination meetings, workshops and training sessions.
Identification of technical problem and challenges with respect to the implementation of Goods contracts and their proposed solutions.
Monitoring and reporting the activities of Procuring activities through structured PEs’ Visits as assigned.
Monitoring and reporting on-site activities through structured site-visits s required.
Create and follow formal letters (correspondence, memos, etc.) concerned with monitoring the implementation of Goods contracts in some way.
Prepare, track and report monthly and weekly plans to ensure effective implementation of departmental plan; aligned with CIMD and NPA’s strategy.
Any other related tasks assigned by the direct supervisor.

Job Requirement:

I. Education:
Bachelor’s Degree in Business Administration, Economics, Accounting, Engineering, Social Sciences and/or any other related fields. Having working knowledge of procurement and contracts management is required.

II. Work Experience:
Must have at least 5 years of experience related to procurement, contract management, program management and contracts monitoring of goods contracts with government, NGOs or international donors funded projects.

III. Language Requirement:
Must have strong communication skills in one of the national languages (Dari or Pashto) and English. Must have strong writing and reading skills in one of the national languages (Dari or Pashto) and English.
Good conceptual skills (including for decision making and other analysis) are highly required. High level of IT literacy, including the ability to utilize word processors, spreadsheets applications, presentations tools, information system and internet browsing are highly required. Knowledge of Procurement Law of Afghanistan and familiarity with donor procurement guidelines Technical knowledge of contracts administration, including the use of FIDIC and other standard contracting guidelines and systems. Sufficiently innovative to enhance contracts implementation monitoring system Must have the ability to work with individuals and teams towards completing urgent, sensitive and high priority assignments of the government. Ability to deliver high quality work on the tight timelines. Must have the willingness and enthusiasm for working in an environment with many different stakeholders, with varying interests. in challenging environment. Knowledge of government, GIRoA rules and regulations would be an advantage.

Job Location:

Afghanistan, Kabul
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