Contracts Officer

Job Summary:

The candidate will work under the supervision of Procurement Director.

Duties & Responsibilities:

•Assist and provide support to the Director (Procurement) for all aspects related to the Procurement of goods, works and services (Consultancy and non-Consultancy) and for contract administration and management.
•Assist and enable Procurement Office with procurement of goods, works and services so as to minimize time delays, through implementing internal control system.
•Ensure that the government or the Donors procurement procedures as described in the Loan/Grant/Credit Agreements, are fully complied with at all stages for procurement of goods, works and services under the project;
•Assist in putting in place proper procedures and internal control systems for:
oProcurement Planning
oProcurement Need Assessment and Sourcing Strategy
oProcurement Requisition and Authorization
oBudget Availability Confirmation.
oDrawing of Specifications
oTender Advertisement/Announcement/Notice
oBidding/RFP/RFQ documents preparation and Issue
oClarification of bidding documents
oReceipt of bids/proposals and opening
oBid/proposal evaluation and approval
oPurchase order/Contract award processing
oPublic notice of Contract awards
oDebriefing of unsuccessful bidders
oInspection and acceptance of goods, works and services
oInventory and Supply Management
oObtaining and Safe keeping of Securities
oProcurement Performance Measurement
oContract Management
oData base of bidders/suppliers
oNotification of unethical practices and list of debarred bidders
oReview and dispute resolution
•Assist in proper maintenance of records as per Procurement Law and related instructions and monitor its implementation.
•Effectively liaise and network with all the stakeholders/agencies for better coordination of procurement activities and for implementation of policy reforms initiatives.
•Any other item of work related to procurement assigned by Manager/Director(Procurement)

Job Requirement:

Education and experience equivalent to graduation from High scholl with 3 years of related field experince.

Job Location: