Country Project Coordinator

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. 

We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development. ACTED is active in 35 countries and implements more than 495 projects a year reaching over 11 million beneficiaries with 400 international staff and 4,300 national staff.  

ACTED is working in 14 north, north eastern and East & West provinces of Afghanistan. These provinces are affected by natural and man-made disasters. ACTED is providing relief and emergency assistance to the vulnerable population affected by displacements, conflicts or natural disasters, in the field of agriculture, NFI, shelters, WASH and food security

Job Summary

The Country Project Coordinator ensures all projects in the country run in a smooth and cost-efficient manner and in compliance with ACTED's and donors' procedures and legal requirements.

Duties & Responsibilities

I. Project Implementation Follow-up

1.1. Project Planning

Ensure timely organization of project kick-off and close-out meetings

Ensure that all projects have an implementation strategy and work plan

Together with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

1.2. Project Implementation Follow-up

Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation

Anticipate and mitigate risks and implementation delays and provide ad-hoc support to

project implementation through trouble shooting and eliminating blocking points

Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports

Ensure that contractual obligations are met in terms of project deliverables

1.3. Project Quality Control

Ensure the application of a practical field-based M&E system/plan for each project

Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

Advise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings

Advise on and assist with project reviews conducted by AMEU

Together with the AMEU team, ensure capitalization of best practices and lessons learnt for projects in the area of operations

1.4. Implementing Partners

Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner,

Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

1.5. External Relations

Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED's activities

Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation

Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

Administrative and Operational Management of Project Implementation

2.1. Finance

Review the project BFU(s) to avoid under/over spending

Ensure accurate budget forecasting and expense planning

2.2. Logistics

Contribute to the development of project procurement plans

Contribute to quality checks and procurement committees to finalise suppliers' selection according to applicable scenario

Ensure timely procurement and adherence to rules of origin and nationality

2.3. Administration/HR

Participate in the transparent and timely recruitment of project staff (developing organigrams, T ORS, elaborating recruitment tests)

Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding

Ensure regular performance appraisal and career management of project teams

Ensure a positive working environment and good team dynamics

Manage interpersonal conflicts

    Ensure capacity building among project staff

2.4. Transparency/Compliance

a) Ensure project records and documents {FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures

b) Ensure staff awareness and respect of ACTED's code of conduct and FLATS procedures

2.5. Security

Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs

Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

2.6. Implementing Partners

Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED's policies and procedure, arranging training and induction as required

Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner

In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organizational development workplans

Oversee the development of capacity building framework and action plans with full participation of partners

Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.

KEY PERFORMANCE INDICATORS

% of projects with kick-off and close-out meetings held

•% of projects with up-to-date and accurate Project Management Framework (PMF) and expense forecast

% of projects completed on time without the need for an NCE

% projects completed within budget flexibility

% of projects with contractual targets/indicators met

•% ineligible expenses on project budget lines

Project records and documents (beneficiary lists, donation certificates, attendance sheets, payment sheets) available for all project activities

% positive monitoring and evaluation reports (internal and external)

Job Requirements

• Master degree.
• At least 5 years of experience in projects management;
• Knowledge of program assessments, proposals and budgets
• Ability to operate Microsoft Word, Excel and Project Management software require
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English,
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure.
• Flexibility to frequent field visits and strong adaptivity to field working
• Excellent organizational and time management skills.
• Strong leadership skills.
• Excellent verbal and written communication skills.
• Strong teamwork and client-facing skills.
• Presentation skills.
• Strong competency in IT.
• An adeptness with project management software.
• Project coordination.
• Risk management.
• Procurement management.
• Tenders

Submission Guideline

Those who fulfill the above mentioned criteria should send their updated CV to below submission Email:

Kindly mentioned Vacancy number, position title along with province name in subject line or your application may not be considered.

Please do not send heavy size documents (i.e. Tazkira, Education documents, and work certificates)

Only shortlisted candidates will be call for the next stage of recruitment. 

No CV will be received after closing date.

Functional Area

Project Management

Countries

Submission Email

afghanistan.jobs@acted.org

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