CTS Assistant

Job Summary:

PURPOSE OF POSITION:

• To maintain accurate commodity accounting records of all food and non-food commodities movement including receipts, loans, inter warehouse transfers, dispatches, distributions and losses.
• Manage all the tracking procedures in the commodity department to ensure all food and non-food transactions are accounted for in compliance with support office and major donor requirements (lJSAID/FFP, WVUS, EC/ECHO WVUK, CIDA, WV Canada, WFP etc)
• Ensure the food and non-food commodity accounting procedures in WV Afghanistan are in compliance with the WV partnership I FPMG commodities accounting manual.

Skills Required:

Provinces to travel:

Skills Description:

Duties & Responsibilities:

MAJOR RESPONSIBILIES:
• Review all Commodity Reports from distribution sites, including warehouses and distribution centers.
• Ensure that the held Commodity Reports are accurate and reliable for completion of the monthly global Commodity Status Reports; including the main CSR, LSR and RSR.
• Collect, compile and analyze all the receipts and dispatch summary reports, truck inspection reports, loss reports, physical inventory, warehouse inspection report and distribution center visit reports
• Maintain a clear and complete paper trail for all the food and non-food commodity transactions.
• Maintain a clear reporting paper trail for entire pipeline from USAID and/or from the Port to primary warehouses, secondary warehouses, then to distribution centers and finally to end users / beneficiaries.
• Maintain a clear accounting and documentation process for each shipment and maintain the shipment files.
• Responsible for data integrity. Prepare accurate and reliable statistical analysis as required by the management.
• Responsible to update and maintain data and produce reports using the WV CTS system. Must be able to fully utilize a computerized system to develop different data bases as required by the manager
• Responsible to maintain core commodity records and files including shipment files, shipment register, loss claims file and loss claims register.
• Keep track of food commodities and WV NFl handled on monthly basis.
• Keep records of cumulative value of commodities handled by WV monthly.
• Responsible to verify physical inventory for all the food at the distribution centre to ensure that food and non-food commodity book balances match the actual stock at the distribution centre and inquire and document any variances.
• Plan for spot checks in all warehouses to review the physical inventory, stacking, ledger books and stack cards.
• Perform any other duty as requested by the Commodity Officers or his/her designee.