Deputy Chief of Party (DCOP) Program

  Afghanistan Unspecified 347
Date Posted:Jun 9, 2010
Closing Date:Jun 16, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Management
Salary Range:As per NTA salary scale policy
Years of Experience:10 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Sarey:


Job Summary:

The Deputy Chief of Party (DCOP) is responsible for achieving, monitoring, and reporting on the overall technical goals of SWSS. The DCOP will oversee the technical component Directors, manage the Monitoring and Evaluation unit, coordinate with the Finance and Administration department, and lead all project documentation and reporting. This will be achieved through the direct performance of tasks or supervision of designated staff who are assigned tasks including, but not limited to, the following:

Duties & Responsibilities:

Programmatic Oversight

1.Contribute to project start-up, implementation and closeout by actively participating in consultations with the USAID, GIRoA and SWSS implementing partners;
2.Lead the preparation of draft work plans for SWSS’s three technical components;
3.Oversee efforts of SWSS component Directors and ensure component activities contribute directly to overall Program goals;
4.In coordination with the Program Expert, develop an environmental screening process that will allow ARD to evaluate environmental impacts of small-scale infrastructure construction before implementation and determine application of appropriate USAID environmental guidelines;
5.Develop, write, and submit activity scopes of work and timetables for COP approval in conjunction with work plans and in accordance with ARD policies and contractual obligations;
6.Review and report to the Chief of Party (COP) on final activities, quarterly work plans, and budgets;
7.Ensure a high degree of integration between SWSS components through regular component coordination meetings and annual and quarterly work planning exercises;
8.Ensure that SWSS technical components coordinate activities with existing GIRoA, USAID, UN, and other international donors;
9.Provide COP with regular reports on all aspects of field implementation;
10.Track and ensure timely reporting on program deliverables;
11.Review and provide critical feedback to short-term consultants and subcontractors on key reports and other deliverables (after review and corrections of first drafts by SWSS technical staff). Provide recommendations to COP for approval of draft final reports;
12.Support the COP and field staff in keeping Provincial Reconstruction Team (PRT) Field Program Officers fully informed of project and activity progress by both formal and informal means;
13.Conduct annual program staff performance reviews for assigned program staff, reach agreement with relevant employees on a set of tangible relevant performance objectives in his/her key areas of responsibility, and submit recommendations to the COP for review and final approval;
14.As directed, assume the role of COP in his/her absence;
15.Support the COP as needed in relations with the governors and senior officials of provinces in which SWSS operates;
16.Manage project information and communication technology to ensure information is broadly available and shared within the project, partners, collaborators, USAID and ARD Home Office;
17.Assure thorough and accurate reporting from all activities in the SWSS portfolio into appropriate management information systems, especially impact assessment data; and
18.Participate in budget planning and revision as needed.

Implementation and Administrative Systems Oversight

1.Develop strategy and approach for implementation of subcontracting plan in collaboration with COP, Program Expert, Director of Subcontracts and Contracts, and Director of Finance and Administration;
2.Lead establishment of information management system and smooth operation of this system to facilitate tracking of activity preparation and execution;
3.Oversee monitoring and evaluation staff to ensuring that systems and reporting are synchronized with the activity implementation;
4.Organize and support staff development training and mentoring; and
5.Obtain regular reporting from Director of Finance and Administration to ensure consistent linkages between project finances and technical implementation.

Client, GIRoA and Implementing Partner Coordination

1.Ensure the substantive participation of representatives of USAID, the GIRoA, and SWSS implementing partners and beneficiaries in annual work planning exercises;
2.Report to COP on progress toward contractual obligations and on work plan implementation; and
3.Provide operational guidance as needed to project implementation partners and subcontractors.


The Deputy Chief of Party (DCOP) works under the supervision SWSS COP.

Job Requirement:

EDUCATION: Advanced University degree in social science or similar field (relevant experience and another university degree may substitute for the degrees mentioned).

WORK EXPERIENCE: Minimum of 10 years progressive experience in an equivalent position. Experience working in a similar position for an INGO or an international organization is preferred. Must have willingness to travel to ARD Afghanistan field offices on ARD business. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.
Work experienced of USAID funded project is a clear plus.

SKILLS: Working knowledge of English, both written and spoken. Able to communicate fluently effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.

LANGUAGES: Fluent knowledge of speaking and written English, Dari and Pashto.

GENERAL: Excellent analytical and organizational skills;
Willing to regularly conduct site visits to the project sites;
Strong diplomatic and interpersonal skills are desired;
Knowledge of USAID procedures is desired.
Tactfulness, enthusiasm to the job. Good human relation skills, integrity and ability to work with minimum supervision and under pressure.

Job Location:

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