Deputy Operations Director

  Counterpart International STEP
  Afghanistan Unspecified 417
Date Posted:Jul 10, 2010
Reference:VA #MGT 032 July 10 2010
Closing Date:Jul 29, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Management
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:10 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Counterpart International STEP:

 

Founded in 1965, Counterpart is a diverse, non-profit, international development organization dedicated to helping people in need in the areas of civil society, private enterprise, environmental resource management, humanitarian relief, and healthcare. We do this by building the capacity of local partner nongovernmental organizations, lenders, businesses, governments and other institutions to solve their own, self-defined economic, ecological, political, and social problems in ways that are sustainable, practical, and independent.

Job Summary:

No Summary

Duties & Responsibilities:

Contracting
1. Supervise the STEP Contracts, Finance and Administration unit and ensure its effective and efficient operation;
2. Ensure that the sub-contracts with local CSOs, Media Companies and any other sub-contractor are implemented as per program objectives and design.
3. Oversee the entire Contracting process from start to finish, including:
• design and issuance of RFPs;
• short-listing and evaluation of contract applications;
• negotiating with potential contractors and finalizing agreements;
• reviewing financial and program reports; and,
• Contract close-out.
4. Ensure that Counterpart and USAID rules and regulations vis-à-vis contract management are properly followed and adhered to.
5. Ensure coordination between the Contracts, Finance and Administration unit and other program units.

Finance

6. Oversee the preparation of internal financial and budget reports, and keep records of and follow-up on all reports submitted by the field office to Counterpart Headquarter.
7. Monitor budgets and inform management about their status and take judicious and timely decisions accordingly.
8. Review and monitor internal control systems and procedures on a regular basis to ensure compliance, transparency and effective utilization of resources.
9. Monitor cash and bank operations.
10. Supervise and ensure timely submission of financial reporting to Counterpart HQ.
11. Ensure thorough review of financial reports submitted by STEP sub-contractors.

Administration

12. Manage day to day operation activities and personnel issues.
13. Work with the Program Director and program staff to determine local staffing needs.
14. Ensure accurate and maintained inventory of all program assets and equipments
15. Supervise the administration and procurement unit and ensure its efficient and effective operation.
16. Ensure that Counterpart Afghanistan policies and procedures are strictly followed.
17. Oversee the procurement of goods and services in accordance and compliance with Counterpart and USAID rules and regulations.
18. Ensure that inventory records are updated on a regular basis and that adequate safeguards are in place to ensure the proper usage of Counterpart property and assets.
19. Supervise the preparation of monthly, quarterly and other periodic reports prepared by the respective unit heads and then finalize and submit the consolidated report to the Program Director.

Information Technology

20. Supervise the IT staff and ensure its efficient and effective operation.
21. Ensure that the Counterpart Afghanistan IT policies and procedures are strictly followed.

Security

22. Serve as Counterpart STEP Afghanistan’s Point of Contact with the security company providing security services to Counterpart.
23. Supervise the Security Contract and ensure that adequate security arrangements are in place to safeguard and protect Counterpart staff and property.
24. Ensure that the Counterpart Security Manual is updated and reviewed on a regular basis to accommodate the changing environment and that all the necessary provisions are strictly enforced at all times.

C. REPORTING RELATIONSHIP
- Reports to the STEP Program Director.
- Work closely with HQ finance and administration

Job Requirement:

Qualifications:
 BA Finance/Accounting or equivalent. Master is an asset.
 7 years post qualification experience working with international NGOs in management positions with Contracts, Finance, Administration and Security functions, including at least 2 years working internationally, preferably in a conflict zone.
 Experience with USAID funded programs/projects necessary, especially an experience on USAID contract regulations (FAR)
 Excellent communication, problem-solving, teamwork and leadership skills.
 Excellent communication and report writing skills in English. Speaking skills in Dari or Pashto highly desirable.
 Solid computer skills in Word and Excel and experience with financial and other software (spreadsheets, accounting packages) will be an advantage. Skills with Quick Book accounting software will be preferred.
 Ability to manage and supervise Staff.
 Complete fluency in written and oral English.
 Experience in activities budget design.
 Ability to set priorities and manage time effectively.
 Ability to think strategically and to act in the best interests of Counterpart as a whole.
 Ability to work both independently and as an effective team member.
 Ability to work under pressure.
 Excellent communication skills
 Ability to work in a culturally sensitive environment.
 Work experience in Afghanistan or other Muslim countries a plus.
 Ability to travel to provinces in Afghanistan.

Successful candidate will be able to demonstrate the following attributes:
• Detailed oriented and highly organized.
• Excellent coordination, planning and reporting skills;
• Excellent communication skills, both verbally and in writing.
• Collaborative, team oriented individual.
• Strong supervisory skills and abilities.
Ability to prioritize, and handle multiple tasks under tight deadlines.

Job Location:

Afghanistan
This job is expired