About Ministry of Mines

Job Summary

Overall purpose

The Director General Administration and Finance will lead and manage the operations of the Administration and Finance General Directorate in support of the strategic objectives of the Ministry of Mines.

Duties & Responsibilities

1. Within six weeks of appointment, assesses current performance and capacity and defines clear, actionable, medium-term strategic plan for the General Directorate Administration and Finance, which supports the Ministry of Mine’s mission and vision, objectives and priorities and drives day-to-day behavior of all employees within the division.

2. Takes responsibility for the timeliness and accuracy of advice on all financial, personnel and administrative matters handled within the Ministry of Mines.

3. Take all necessary and appropriate steps to deal with infringement in the application of internal and external rules relating to financial management and administration in compliance with Government of Afghanistan laws and regulations and the internal procedures of MoM.


4. Exercises appropriate delegations and takes final responsibility for the quality and consistency of all documents that require final signature of the Deputy Minister/Minister before leaving the Ministry of Mines.

5. Acts as a Chief Accounting Officer for MoM and ensures all financial resources are fully recorded and reported on, according to legislative requirements. Exercises financial delegations from the Deputy Minister/Minister. Responsible for ensuring the Deputy Minister/Minister (as Chief Financial Officer) can sign off on annual accounts or major procurements with confidence;

6. Ensures that the Ministry of Mines has solid financial planning and budgeting in accordance with the requirements of the Ministry of Finance. In coordination with the Executive Management team of the Ministry, oversees regular monitoring of performance-to-budget and ensures that robust systems and controls governing all financial operations are in place.

7. Contributes to the improvement and streamlining of the current administrative and financial processes.

8. Takes the lead in developing and documenting procedures for all financial, procurement, administrative and personnel matters in MoM, in accordance with new and emerging legislation and international standards of practice;


9. Oversees the development and implementation of plans for provincial expansion of the Ministry of Mines.


10. Ensures that the Ministry of Mines’ office, technical and technological infrastructure in Kabul and in the provinces is adequate to its needs.

11. Acts as part of the Executive Management team for the Ministry of Mines and coordinates all key activities and initiatives of the General Directorate, Administration and Finance.

12. Builds and maintains strong relationships with variety of relevant stakeholders, including national and international government and non-government organizations.

Results expected

1. A proper medium – term strategic plan is established and implemented.
2. An effective system of financial planning and budgeting is established.
3. A functional and efficient system of budget monitoring is put in place.
4. Proper documenting procedures for all financial, procurement and administration are developed.
5. A proper mechanism for sustainable transfer of capacity is developed within the department.
6. An appropriate recording, filing and reporting system is established.



Reporting obligations

The Director General Administration and Finance shall report to the Deputy Minister Administration and Finance.

Job Requirements

- Minimum requirements

1. A Bachelor’s degree in Accounting, Business Administration, Public Administration, Economics or any related fields with 5 years of relevant experience.
2. A Master’s degree in similar fields with 3 years of relevant experience.
3. Written and spoken, Dari or Pashto and English.
4. Computer skills, competency with MS Office packages such as Word, Excel and PowerPoint.

- Desirable attributes

1. Knowledge of procurement process and asset care.
2. Political and analytical skills of high order, as well as the ability to organize and delegate responsibility.
3. Excellent report writing and communication skills.
4. Good personal management skills particularly to be able to bring organizational and cultural changes over time.
5. Able to work successfully and productively in a team environment and deal with multiple tasks successfully
6. Ability to formulate and implement policies in the relevant field
7. Ability to plan, organize, lead and monitor major organization


Notice of revision:

These terms of reference may be revised subject to operational needs.

Submission Guideline

Interested Afghans with the required qualifications and experience should fill in the application form online by clicking on the link 'login to apply’ and submit their applications electronically through our website: www.afghanexperts.gov.af or jobs@afghanexperts.gov.af.

All Kabul based and international applicants should submit their applications electronically. Applicants from the provinces in Afghanistan may submit hard copy applications to the office address:

Independent Administrative Reforms and Civil Service Commission
General Directorate of Programs’ Design and Management
3rd Road, Afghan Film Street, South of Kolup Askari
Shashdarak, Kabul
Telephone: 075-2023637
Email: jobs@afghanexperts.gov.af

In all cases applications must be made using the prescribed application form: submissions of curriculum vitae alone cannot be considered.

Please submit ONLY your application electronically; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to interview you will be required to present the originals of certificates.

Applications will not be accepted after the closing date. Only short-listed candidates will be contacted for interview.

Female candidates are highly encouraged to apply

Functional Area

Account/Finance

Countries

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