Director of Administration and Finance, Foreign Affairs Institutional Reform

About Management Systems International (MSI)

Job Summary

Project/Proposal Summary:
FAIR is a major USAID program to help improve the structure and capacity of the Afghanistan Ministry of Foreign Affairs (MOFA). The project consists of organizational development, institutional reform, improving human resource management, foreign policy analysis, and operational and information technology in support of the ministry and its links to embassies and consulates abroad. The Deputy Chief of Party is the primary administrative office for the project; he/she also provides technical assistance to the ministry in human resources, personnel management, recruitment, and training.

Position Summary:
The Director will work closely with the COP and DCOP on all functions related to administration, HR, and finance of program activates. He/she will maintain and manage the development of improvements to the department's services, procedures, and systems.

Duties & Responsibilities

Responsibilities:
Human Resources:
• Human resources management for approximately 20 staff members;
• Assist senior management staff in recruitment of various positions; preparing and publishing scopes of work (SOWs), short listing candidates, and assisting in the interview and selection of staff;
• Prepare employment contracts, maintain records and documentation for staff;
• Keep a clear record of documents related to staff benefits (per diem, reimbursements, etc.) and staff leave days (sick, unpaid, annual);
• Ensure national staff contracts comply with MSI rules and regulations and Afghan labor law;

Administration:
• Work with the COP and the DCOP to ensure performance management of administrative staff;
• Oversee the planning of logistics for events, meetings, and workshops;
• Manage and oversee activities related to logistical and procurement support for the program;
• Draft and prepare correspondence to respond to inquiries in respect to relevant administrative activities;
• Supervise the housekeeping activities of the staff quarters and offices;
• Coordinate the asset inventory process, including procurement;
• Review and monitor the work and billings of the sub-contractors for security.

Finance:
• Oversee the preparation of all financial reports;
• Oversee the accounting and financial control systems and ensure compliance with U.S. government regulations and MSI financial policy and regulations;
• Develop a plan to monitor all project-related funds;
• Design and manage audits and financial reviews.

Job Requirements

Qualifications:
• University degree in financial management, accounting, business administration, or related field;
• Minimum of 5 years of professional experience in project administration and finance;
• Knowledge of USAID rules and regulations is required;
• Previous experience working with NGOs or companies is highly desired;
• Fluency in Pashto, Dari, and English is required;
• Proficiency in MS Office and ability to use the internet is required.

**Please note: This is a local position. Only candidates with Afghan citizenship will be considered.

Submission Guideline

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply, please visit our website: www.msiworldwide.com.

Functional Area

Administrative

Countries

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