Director of Operations

Master's Degree   Afghanistan, Kabul Full Time 859
Date Posted:Sep 25, 2020
Closing Date:Oct 7, 2020
Work Type:Full Time
Number of Vacancies:1
Functional Area:OPERATIONS
Salary Range:NTA, Grade B
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Long-term
Probation Period:3 months
Required Languages:Pashto,Dari,English



The Goldozi Project (“Goldozi,” embroidery in Dari) is a four-year USAID-funded project, awarded to FHI 360 under the Afghan Jobs Creation Program (AJCP), focused on creating and/or improving jobs in the embroidered products value chain for 15,000 women embroiderers and 500 predominantly female sales agents. Goldozi will pull from a large pool of talented Afghan women embroiderers to upgrade their skills, establish a class of professional intermediaries, create linkages in local, regional, and international markets, and disseminate market information. Simultaneously, Goldozi seeks to generate domestic and international demand for Goldozi-supported product lines. 

Job Summary:

The Director of Operations shall work under the direct supervision of the Chief of Party or his designee, usually Deputy Chief of Party, and will be responsible for all aspects of Goldozi operations and administrative functions. The Director of Operations must ensure operational support (including inventory and facilities management) and oversight for the main project office and grantees operating in five provinces. Since Goldozi activities are implemented through grantees, the Director of Operations will be responsible for oversight of all grants management affairs. The Director of Operations must have prior experience implementing USAID funded projects and must ensure that all aspects of operations and procurement are compliant with USAID/US government regulations and Afghanistan local laws.

Duties & Responsibilities:

Responsibilities include the following:

Operations Management

  • Oversee Goldozi Project operations teams working in procurement, finance, security, IT, administration, facilities, and inventory control.
  • Serves as the point person for all internal FHI 360 and external USAID financial audits.
  • Review and strengthen procurement policies and procedures, including internal control systems that ensure adherence to FHI 360 guidance, US government federal rules and regulations, and local laws.
  • Work with the Chief of Party, Deputy Chief of Party, Director of Program Implementation and technical team leads to identify procurement needs related to the approved project work plan, support procurement requests and manage the in-country procurement processes.
  • Work with senior finance manager to prepare and track procurement requests, ensuring requests are accommodated within the approved project budget.
  • Work with the project leadership and FHI 360 regional office team to efficiently plan, schedule, and prioritize procurement, operations, and logistic support functions.
  • Work with the FHI 360 regional team to ensure support for US-based and/or international procurements, as well as any organizational or client approvals that are needed for major purchases.
  • Initiate periodic reviews of procurement actions, including technical specifications, preparation of tender documents, bid evaluation reports, contract negotiations and awards, and overall contract management services.
  • Oversee the creation and updating of the project inventory, as well as the care and maintenance of project equipment, furniture, and supplies, including items at project facilities and stakeholder institutions.
  • Ensure the efficient management of the project facilities, supporting duty of care and security for all staff and visitors or consultants.
  • Create and maintain teams for the care of project facilities (including IT, food services, and maintenance personnel); support to project personnel, residents, and guests; and the provision of a safe, healthy, and productive environment.
  • Oversee and initiate periodic reviews of non-expendable project inventory and submit required information regularly to Home Office team, as requested.

Grants Management:

  • Provide regular operational oversight to all grantees implementing Goldozi activities in the provinces. This can be done by supporting and supervising the grants management team in their day to day activities and communication with the grantees.
  • Lead the grants-based implementation in close consultation with the Director of Program Implementation.
  • In close consultation with the Grants Manager, oversee the quality of the grant management cycle, sub-grantees, short-term consultants, M&E, and grant making activities.
  • In close consultation with the Grants Manager, ensure proper grant startup and close-out procedures are in line with sub-grant requirements, policies and procedures and grant \management manual.
  • Review sub-grantees’ reports to ensure accuracy, dissemination, and learning.
  • Ensure that both FHI 360 and USAID rules and regulations are adequately understood and adhered to by all sub-grantees.
  • Ensure training and technical assistance is provided to grantees in reporting, general financial management.

Job Requirement:

  • Master’s degree in business administration, finance, accounting, or related disciplines from an accredited educational institution with having at least 5 years of relevant experience.   
  • At least three years of operations management experience in a leadership role on USAID projects.
  • Strong communication skills (written and verbal) in English and local languages. 
  • Strong interpersonal and team building skills. 
  • Thorough knowledge of USAID operations, accounting, security and property management policies and practices 

Job Location:

Afghanistan, Kabul
This job is expired