Director of the CJTF Administration Unit

Job Summary:

Role

To manage and supervise the administration functions of Criminal Justice Task Force/Central Narcotics Tribunal and support and report to the Project Management Board (PMB) in disbursement of funds according to Ministry of Finance (MoF) agreed rules and regulations.

Duties & Responsibilities:

Functions

• The day-to-day management and supervision of the CJTF Administration Unit according to agreed rules and procedures.
• Responsible for the operational management of the Project as directed by the PMB, reporting and taking direction form the PMB/ British Embassy Project Manager. In addition the Director will also report on behalf of the Media Unit.
• Responsible for the monthly operational and financial reporting to the PMB/ British Embassy Project Manager as well as supervising the activities of the permanent Administration staff and will approve all financial and contractual obligations of the project prior to submitting for final PMB approval.
• To administer and execute salary and operating budgets as specified by the Ministry of Finance approved budget for CJTF/CNT.
• Administer and supervise all Project staff
• To provide a reliable secretariat facility to the PMB.


Tasks


1. To ensure the smooth running of the CJTF administration and that there is enough administrative capability in place, including covering absences of more than 48 hours.

2. Monthly accounting returns to be submitted to MoF one month in arrears, after the internal audit has been performed. Returns are to clearly identify the budgets to which expenditure has been charged within the budget. A summary sheet of expenditure is to be forwarded to Project Management Board/ British Embassy Project Manager on a monthly basis.

3. Administer monthly payments of Allowances and operational costs for the project:


I. Receive and check attendance records from CJTF Administration Unit;
II. Compile a payroll, in accordance with agreed procedures mirroring GOA procedures;
III. Draw forward funds to meet the payroll requirements;
IV. Prepare pay envelopes using highest denomination notes available, and a double receipt system;
V. Make all payments in person.
VI. Balance and tally receipts, with monthly report to Project Management Board/ British Embassy Project Manager ;
VII. Maintain an accurate record of expenditure and will retain all invoices, receipts and accounting records and make these available for inspection by the Government or an independent auditor as required; and
VIII. Ensure the appropriate use of equipment


4. Anti-corruption and anti-abuse systems are to be in place for payment of allowances, using Ministry of Finance set rules and procedures.

5. Administer and supervise all Project staff including HR officer/finance officer/ logistics officer/ transport supervisor and the CJTF/CNT Media Unit.

6. Train and mentor administrative staff of CJTF/CNT, in the execution of their duties. This may require group or individual tuition/training sessions.

7. Report on activities and plans on monthly basis in writing to the Project Management Board/ British Embassy Project Manager.

8. Provide the secretariat function for the PMB. This will include recording the minutes of the meeting, preparing the agenda and circulating these items along with any additional documentation a week before each meeting. The secretariat will also be responsible for arranging the conferencing facilities for the PMB meeting.

Job Requirement:

Essential skills:

1- Strong leadership and management skills and the ability to lead a team.
2- Excellent presentation and communication skills.
3- Good organisational skills.
4- Ability to liaise with high level Afghan officials and coordinate across government and provinces.
5- Computer literate (Knowledge of MS Word/ MS Excel in English and Dari)
6- Proactive in developing policies and procedures that improve the effectiveness and value for money of the Administration Unit.
7- Master degree in Business Administration (or related discipline) and/or combintion of appropriate experience
8- Fluency in English, Pashto and Dari

Job Location: