|Date Posted:||Jan 9, 2011|
|Closing Date:||Jan 24, 2011|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Open Ended|
|Contract Type:||Short Term|
About Ministry of Communication and Information Technology:
The Independent Administration Reform and Civil Service Commission (IARCSC) was established in 1382 to manage and lead the government’s efforts to reform and improve public administration in Afghanistan so as to meet the development needs of the country. Capacity Building for Results Facility “CBR” is an Afghan led reform and capacity building program, funded through Afghanistan Reconstruction Trust Fund (ARTF) under the Afghan National Budget. CBR program is managed by the Ministry of Finance and IARCSC and is supervised by a Steering Committee which is composed from the Minister of Finance and the Chairman of IARCSC. The CBR aims to assist the government in improving the capacity and performance of select line ministries in carrying out their mandates and delivering services to the Afghan people. To help reduce the reliance on externally financed staff, CBR supports the creation of a specialized and highly qualified cadre of civil servants, with the capacity to manage critical government reforms, and ensure that critical services are sustained. Specific capacity and institution building programs will be implemented with systematic monitoring of and reporting on results. All line ministries can participate in CBR, while the level of support is based on results.
The Director, Procurement has overall responsibily of managing all procurement functions; starting from preparation of bidding documents till final procurement of goods, works, and services for the entire ministry.
Provinces to travel:
Duties & Responsibilities:
1. Within six weeks of joining he/she shall develop an action plan for revamping the system in accordance with rules and regulations for better quality services delivery and also a work plan in agreement with his/her supervisor.
2. Plan and manage the procurement activities of the ministry in compliance with the procurement law and ensure that procurement is carried out in accordance to the relevant procedures and guidelines of funding agencies for all goods, works and consulting services.
3. Plan and procure goods, works, and services; Putting in place emergency procurement capacity to facilitate rapid and transparent utilization of donors resources;
4. Develop strategies and processes of best procurement practices to suit the organizational goals.
5. Implementation of proper monitoring and control of procurement processes including preparation of RFQ, ITB or RFP, receipt of quotations, bids or proposals and their evaluation.
6. Ensure the integrity of the procurement process of all goods, works and services required for the Ministry.
7. Monitor the performance of contractors and consultants, and the delivery and completion of contracted works, goods and services.
8. Develop standard procurement contracts reflecting appropriate standard terms and conditions in accordance with the procurement law.
9. Organize evaluation committees with the participation of representatives from different departments for the opening and evaluation of bids; propose contract awards in accordance with public procurement law and guidelines and arrange submittal to Donors when required for no objection/clearance.
10. Study and monitor contracts and timely and proper execution of the projects as defined in the scope of work.
11. The selection and contracting of consultants: (i) preparation of the terms of reference and EOI request for proposals, etc.; (ii) notification/advertising, sourcing and short listing of consultants; (iii) receipt and evaluation of proposals, preparation of evaluation reports, contract documents and negotiations with selected firms/individuals.
12. Ensure that he/she transfers knowledge and skills to other individuals and working teams in an effective regular manner in order to improve technical ability, motivation and confidence
1. An appropriate action plan is developed and implemented.
2. A number of bidding documents for all goods, works and services based on terms of reference and technical specifications are developed.
3. All correspondence is managed and followed up effectively.
4. An appropriate system for conducting bid evaluation meetings is put in place.
5. Bid evaluation reports are drafted, prepared and reviewed on a regular basis.
6. Proper filing, documentation and reporting systems are established and maintained within the directorate.
7. A proper system of transfer and maintenance of skills and knowledge within the directorate is in place.
The Director, Procurement shall report to the Minister.
â€“ Minimum Requirements:
1. A Master degree in Economics, Procurement, Business Administration, Public Administration with 3 years of relevant experience / or a Bachelor degree in the mentioned subjects with 5 years relevant experience.
2. Excellent Written and spoken Dari or Pashto and English languages.
3. Computer skills, MS office packages, such as Word, Excel and PowerPoint.
- Desirable Requirements:
1. Recognized Trainings in the field of procurement, contract management, and logistics.
2. Practical experience of drafting bidding documents, project documents and contracts.
3. Demonstrated Experience in the field of training, coaching, and capacity development and mentoring.
4. Very good knowledge of Procurement Law, Public Expenditure Law, Tax Law and other relevant procedures of the Country.
Notice of revision:
These terms of reference may be revised subject to operational needs.