District Admin and HR Officer

About Afghanaid

Job Summary

To maintain District office data and administrative systems
duty satation:
Ghor Sharak district, Herat Obey District and Logar Pul-e-Alam district.

Duties & Responsibilities

1. To collect monitoring data from District field staff and transmit to the provincial Monitoring and Evaluation officer in the required format and in a timely manner.
2. Provide administrative support to, and assist the District Team Leader Program Coordinator in, maintaining office systems and records.
3. Ensure timely follow up in communications with provincial office.


ii. Specific duties

1. Assist the District Team Leader Program Coordinator in preparing the district office's annual plan.
2. Maintain the district office’s staff attendance and leave register.
3. Maintain the district office's purchasing documentation and participate in purchasing committee's.
4. Maintain the district office's stores and stock records.
5. Coordinate the collection of district programme data, ensuring that data is received by the provincial office in a complete, accurate and timely manner.
6. Coordinate the compilation of all district level reports, ensuring that the reports are received by the provincial office in a timely manner.
7. Take and transmit messages from the provincial and Head Office and between district staff as appropriate.





iii. Other
1. Perform any other related duties as required.

4. To collect monitoring data from District field staff and transmit to the provincial Monitoring and Evaluation officer in the required format and in a timely manner.
5. Provide administrative support to, and assist the District Team Leader Program Coordinator in, maintaining office systems and records.
6. Ensure timely follow up in communications with provincial office.


iv. Specific duties

1. Assist the District Team Leader Program Coordinator in preparing the district office's annual plan.
2. Maintain the district office’s staff attendance and leave register.
3. Maintain the district office's purchasing documentation and participate in purchasing committee's.
4. Maintain the district office's stores and stock records.
5. Coordinate the collection of district programme data, ensuring that data is received by the provincial office in a complete, accurate and timely manner.
6. Coordinate the compilation of all district level reports, ensuring that the reports are received by the provincial office in a timely manner.
7. Take and transmit messages from the provincial and Head Office and between district staff as appropriate.
v. Other
1. Perform any other related duties as required.

Job Requirements

At least 3 years of professional experience in related field.

Self-starter - able to identify work that needs to be done and do it without being instructed to do so.

Ability to articulate ideas in a clear and concise manner

Able to communicate in local languages

Team player – ability to work within a team where members depend on each other to get work done.

Desire to learn, seek new challenges and take on additional responsibilities

Reasoning ability. Good common sense with ability to solve practical problems

Committed & honest in work

Transparency and accountability

Submission Guideline

Please email a covering letter of application and your CV including the job title and your name in the subject line by 11 May 2017. Your covering letter should be no more than 2 standard A4 pages in length and explain how you meet the position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates.

Functional Area

Administrative

Countries

Submission Email

vacancies@afghanaid.org.uk

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