Document Controller

About Louis Berger Group-Black and Veatch

Job Summary

The Document Controller will work under the direct supervision of the Camp Manager. The Document Controller will perform the following principal functions relating to project support but are not limited to:

Duties & Responsibilities

Major Duties and Responsibilities:

1 Supervises day-to-day project administration activities.
2 Supervises mentors, develops, and trains administrative personnel.
3 Updates and maintains project document management system.
4 Manages receipt and transmission of all project documentation.
5 Ensures all documentation within the system are secure, controlled and readily retrievable.
6 Prepares and distributes daily, monthly, quarterly, annual reports.
7 Assists with preparation of project meeting minutes.
8 Ensures Document Control procedures are consistently applied.


Specific Duties and Responsibilities:

9. Responsible for performing a range of duties related to document retention and control including reproducing, scanning, copying, and filing documents, using document transmittal and control systems, organizing, tracking, storing, retrieving and distributing variety of project documents including paper and electronic files.
10. Directs the activities of administrative staff and oversees individual employee development and training.
11. Typical duties include organizing and maintaining all project records including correspondence, contract and procurement documents, change orders and claims, subcontractor submittals, design documents, and other planning and construction documents.
12. Additional responsibilities include entry of information into document management database for tracking purposes, retrieval and distribution of documents and reports per approved schedules, and maintains document and archive files and manuals.

Job Requirements

Essential Qualifications:

• Strong computer skills, proficiency in MS Office Suite: Microsoft Word, Excel, Access, PowerPoint, Outlook; and experience using Adobe Acrobat.
• Ability to operate common office equipment: photocopier/printer, scanner, facsimile machine, etc.
• Key skill and behaviors include: excellent time management and organizational skills; strong attention to detail; self motivated, requiring minimal supervision; excellent communication skills,
ability to express verbal and written information appropriately, concisely, and accurately; ability to multi-task, adapt to changing priorities, and address them proactively.
Desirable Qualifications:

• Accounting/Financial experience; IT/Network administration
experience.

Education:

• High school diploma or equivalent, some college preferred.

Experience:

• Two years office experience involving diversity of duties and increasing responsibilities; One year supervisory experience.
Language Requirements:

• Level 4 - Fluent in written and spoken English and the ability to draft substantive correspondence.

Abilities and Skills:

• Ability to work in a team, ability to work under pressure to meet the deadlines and excellent interpersonal skills are required

Corporate Competencies:

• Demonstrate commitment to LBG/B and Vs mission, vision and values
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

Submission Guideline

Interested and qualified Afghan candidates are invited to submit their updated resumes along applications quoting the Job Title in the subject line of application and clearly explaining their suitability by addressing key competency for above mentioned position to the attention of Human Resources Department:

Human Resources Department
LBG / B and V JV
recruitment@irp-af.com (Position and location of the post you are applying, must be indicated clearly in subject line of your e-mails)

The interview date/s and venue will be determined soon after the expiry of the deadline for applications.

Only short-listed candidates will be contacted and called for the interviews.

Incomplete applications, applicants not meeting the minimal requirements or applications received after due date will not be considered further.

Note:-
LBG/B and V reserves the right to cancel the vacancy announcement, if required, without assigning any reason.

Functional Area

Administrative

Countries

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