Document Controller

  Louis Berger Group-Black and Veatch
  Afghanistan Unspecified 842
Date Posted:Sep 21, 2010
Reference:VA-10-058 (Re-advertised)
Closing Date:Sep 24, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Louis Berger Group-Black and Veatch :

 

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Job Summary:

The Document Controller will work under the direct supervision of the Camp Manager. The Document Controller will perform the following principal functions relating to project support but are not limited to:

Duties & Responsibilities:


Major Duties and Responsibilities:

1 Supervises day-to-day project administration activities.
2 Supervises mentors, develops, and trains administrative personnel.
3 Updates and maintains project document management system.
4 Manages receipt and transmission of all project documentation.
5 Ensures all documentation within the system are secure, controlled and readily retrievable.
6 Prepares and distributes daily, monthly, quarterly, annual reports.
7 Assists with preparation of project meeting minutes.
8 Ensures Document Control procedures are consistently applied.


Specific Duties and Responsibilities:

9. Responsible for performing a range of duties related to document retention and control including reproducing, scanning, copying, and filing documents, using document transmittal and control systems, organizing, tracking, storing, retrieving and distributing variety of project documents including paper and electronic files.
10. Directs the activities of administrative staff and oversees individual employee development and training.
11. Typical duties include organizing and maintaining all project records including correspondence, contract and procurement documents, change orders and claims, subcontractor submittals, design documents, and other planning and construction documents.
12. Additional responsibilities include entry of information into document management database for tracking purposes, retrieval and distribution of documents and reports per approved schedules, and maintains document and archive files and manuals.

Job Requirement:

Essential Qualifications:

• Strong computer skills, proficiency in MS Office Suite: Microsoft Word, Excel, Access, PowerPoint, Outlook; and experience using Adobe Acrobat.
• Ability to operate common office equipment: photocopier/printer, scanner, facsimile machine, etc.
• Key skill and behaviors include: excellent time management and organizational skills; strong attention to detail; self motivated, requiring minimal supervision; excellent communication skills,
ability to express verbal and written information appropriately, concisely, and accurately; ability to multi-task, adapt to changing priorities, and address them proactively.
Desirable Qualifications:

• Accounting/Financial experience; IT/Network administration
experience.

Education:

• High school diploma or equivalent, some college preferred.

Experience:

• Two years office experience involving diversity of duties and increasing responsibilities; One year supervisory experience.
Language Requirements:

• Level 4 - Fluent in written and spoken English and the ability to draft substantive correspondence.

Abilities and Skills:

• Ability to work in a team, ability to work under pressure to meet the deadlines and excellent interpersonal skills are required

Corporate Competencies:

• Demonstrate commitment to LBG/B and Vs mission, vision and values
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

Job Location:

Afghanistan
This job is expired