|Date Posted:||Sep 21, 2010|
|Closing Date:||Sep 24, 2010|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||2 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||No|
|Contract Type:||Short Term|
|Probation Period:||1 month|
The Document Controller will work under the direct supervision of the Camp Manager. The Document Controller will perform the following principal functions relating to project support but are not limited to:
Duties & Responsibilities:
Major Duties and Responsibilities:
1 Supervises day-to-day project administration activities.
2 Supervises mentors, develops, and trains administrative personnel.
3 Updates and maintains project document management system.
4 Manages receipt and transmission of all project documentation.
5 Ensures all documentation within the system are secure, controlled and readily retrievable.
6 Prepares and distributes daily, monthly, quarterly, annual reports.
7 Assists with preparation of project meeting minutes.
8 Ensures Document Control procedures are consistently applied.
Specific Duties and Responsibilities:
9. Responsible for performing a range of duties related to document retention and control including reproducing, scanning, copying, and filing documents, using document transmittal and control systems, organizing, tracking, storing, retrieving and distributing variety of project documents including paper and electronic files.
10. Directs the activities of administrative staff and oversees individual employee development and training.
11. Typical duties include organizing and maintaining all project records including correspondence, contract and procurement documents, change orders and claims, subcontractor submittals, design documents, and other planning and construction documents.
12. Additional responsibilities include entry of information into document management database for tracking purposes, retrieval and distribution of documents and reports per approved schedules, and maintains document and archive files and manuals.
â€¢ Strong computer skills, proficiency in MS Office Suite: Microsoft Word, Excel, Access, PowerPoint, Outlook; and experience using Adobe Acrobat.
â€¢ Ability to operate common office equipment: photocopier/printer, scanner, facsimile machine, etc.
â€¢ Key skill and behaviors include: excellent time management and organizational skills; strong attention to detail; self motivated, requiring minimal supervision; excellent communication skills,
ability to express verbal and written information appropriately, concisely, and accurately; ability to multi-task, adapt to changing priorities, and address them proactively.
â€¢ Accounting/Financial experience; IT/Network administration
â€¢ High school diploma or equivalent, some college preferred.
â€¢ Two years office experience involving diversity of duties and increasing responsibilities; One year supervisory experience.
â€¢ Level 4 - Fluent in written and spoken English and the ability to draft substantive correspondence.
Abilities and Skills:
â€¢ Ability to work in a team, ability to work under pressure to meet the deadlines and excellent interpersonal skills are required
â€¢ Demonstrate commitment to LBG/B and Vs mission, vision and values
â€¢ Display cultural, gender, religion, race, nationality and age sensitivity and adaptability