Documents Management System (DMS)/MIS Expert

About Afghan Knowledge Solution

LOCAL KNOWLEDGE WITH INTERNATIONAL STANDRAD Afghan Knowledge Solutions (AKS) is a young and vibrant independent consultancy based in Kabul, Afghanistan. The firm is dedicated to providing high quality services to governments, NGOs, and companies working in Afghanistan through its diverse range of products. AKS uses its professional and consulting skills to develop the capacities of its clients in Afghanistan by developing the abilities of their staff. The companys ethos for training is underpinned in the belief that capacity development is an essential part of all reform programs. AKS approach to capacity development is based on partnerships with clients which allows them to design practical and sustainable solutions. The aim is to ensure that capacity development is carefully phased and managed so that results are sustainable beyond just the period of technical assistance.

Job Summary

The DMS/MIS Expert shall have the qualifications and will be responsible for the followings: 

Duties & Responsibilities

Documents Management System (DMS)/MIS Expert:

1. Bachelor’s degree in business or related discipline, with minimum of eight years of relevant 

experience 

2. Experience in developing, implementing, and/or maintaining electronic and hardcopy records and 

document management procedures, practices, and tools 

3. Experience in developing and improving records and document management processes 

4. Experience integrating or coordinating multiple disciplines and staff 

5. Experience applying professional competency 

6. Strong computer skills, including experience with Microsoft Office applications 

7. Strong written and verbal communication skills 

8. Design and develop best practices in records and document management and apply it to Document 

Management of documents submitted by the Contractors and Consultancy under this contract. 

9. Interact with staff members at various levels (engineers, team leads, division directors, project managers, quality assurance reps, admin assistants, etc.) to gather feedback before implementing 

changes affecting the project. 

10. Maintain records and document management procedures and ensure the users are properly trained 

in those procedures. 

11. Ensure DABS/DPMO staff members are trained in records and document management processes as 

required for their organizational roles. 

12. Assist in the assessment, acquisition, or deployment of new electronic document management 

systems. 

13. Develop and maintain various trackers for tracking projects documents, submittals, designs, etc. 

14. Administer document and system access rights and revision control to ensure security of system and 

integrity of master documents. 

15. Implement electronic document processing, retrieval, and distribution systems 

16. Develop or configure document management system features, such as user interfaces, access profiles, 

and document workflow procedures 

17. Check source documents for accuracy and obtain further information for incomplete documents. 

18. Combine and rearrange data from source documents where required. 

19. Store completed documents in designated locations. 

20. Maintain and work with online management systems with quality and regularity and upload the data 

to the online websites as per the company contract requirements. 

21. Responsible for storing, managing and tracking the documents and ensure documents follow live file 

naming standards. 

22. Maintain both hard and soft filling system for the unit. 

Job Requirements

•  Familiar with the nature of formal meetings, training, workshops, and ability to share information

Submission Guideline

•  Applications should be written in English and demonstrate the applicant's suitability for the job, a current Curriculum Vitae and three referee’s reports should be included in the application. 

•  Interested individuals should visit http://www.jobs.af org/jobs to register their interest and submit the following by 3/7/2020.

•  Candidate's resume accompanied by a Cover Letter (mandatory!), applications that are incomplete won't be considered.

•  AKS may decide to process the application before the deadline; therefore, interested candidates should submit their applications soon as possible.

AKS Recruitment Email ID: recruitment@aksservicesgroup.com

Functional Area

Engineering

Countries

Submission Email

recruitment@aksservicesgroup.com

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