Emergency Health & Nutrition Rapid Response Program Manager

Job Summary:

The main purpose of the Program Manager role is to supervise, monitor, and coordinate the Mobile Health activities and team.

Duties & Responsibilities:

Project Implementation

·        Responsible for the planning, implementing, and supervision of all project activities 

·        Ensure timely implementation of the planned activities as per MoPH guidelines

·        Monitor implementation of activities and conduct regular visits to the project site

·        Coordinate with local authorities and school authorities to ensure the smooth implementation of activities

·        Provide technical support to the team

·        Conduct supportive supervision and provide on the job training in the field

·        Regular technical follow-ups and evaluations in the field

·        Identify and anticipate problems or constraints during the project implementation and propose solutions or improvements for better performance

·        Coordinate with relevant Technical departments to ensure project activities are in line with ACFs technical guidelines

• Participate at nutrition and health coordination meetings with partners at provincial level (NGOs, MoPH, BPHS, UN).

·        Communicate with Flying Field Manager on the implementation of activities to highlight challenges and ways forward

·        Respect Action Against Hunger (AAH) charter and perform any other related duties as required

HR:

·        Ensure that recruitment of all project positions is done in a timely manner

·        Prepare training and capacity building plan for the project staff and share in advance with relevant departments

·        Carry out appraisals of all project staff before the end of the project implementation

·        Communicate internal grievances between project staff to Flying Field Coordinator and HR department

Logistics:

·        Prepare the Procurement Plan in collaboration with the Logistics department

·        Anticipate and raise all procurement requests related to the project activities

·        Coordinate with the Logistics department to follow-up on the deliveries of requested items

·        Regularly assess the medical and nutrition supply need for the implementation of the project activities and make timely request to the mission pharmacist.

·        Ensure donor’s guidelines are respected in regards to items procurements

Finance:

·        Forecast expenses for all project-related budget lines

·        Track expenses on a monthly basis and monitor remaining budget through the use of the Budget Follow-Up

·        Highlight issues with budget with Flying Field Coordinator and Finance department

·        Ensure donor’s guidelines are respected in regards to financial expenses

Reporting:

·        Develop Activity Progress Report (APR) tool and ensure validation by Technical Heads of Department and Flying Field Manager

·        Provide a monthly narrative and quantitative update of project activities through the APR

·        Share weekly updated Sit-Rep with Flying Field Manager and Flying Field Coordinator

·        Draft donor reports and share with Flying Field Manager in a timely manner

·        Ensure that all reports are prepared following donor’s guidelines, and respecting donor’s deadlines

MEAL:

·        Coordinate with Monitoring, Evaluation, Assessment and Learning (MEAL) department to develop and finalize project monitoring plan.

·        Ensure beneficiaries are aware of AAH’s complaints and response mechanisms and that these are accessible to targeted beneficiaries and communities

·        Support the MEAL department to ensure that all beneficiaries’ complaints are addressed

·        Integrate MEAL recommendations into project implementation

·        Organize a kick-off and a close-out meetings, as well as a mid-term lessons learnt workshop

Security:

·        Share the movement plan with security focal points on weekly basis

·        Respect security movement plan

·        Inform his/her line manager about any security incident in a timely manner

Job Requirement:

·         Has graduated from a recognized university with at least a bachelor’s degree in Medicine or Public Health.

Master’s degree in Public Health or Project Management is preferred

Sufficient responsible experience in project planning and management

·         At least 2 years’ experience working at a senior level position with an international NGO or UN organization, preferably in WASH, Food Security or Protection sectors.

·         Three years of experience in team management and supervision

·         Proven experience in team management

Experience working in schools or with school children is preferable, but not mandatory

·         Fluency in English language both spoken and written

·         Fluency in local language, Pashto and Dari (spoken & written)

·         Advanced Computer Skills (MS. Word, Ms. Excel, outlook) 

·         Good skills in reporting

·         Good organizational skills

·         Have good skills in team leading and command

·         Ability to establish and maintain good working relationships with team members

·         Ability to establish and maintain good working relationships with local authority and the community members

·         Ability to coordinate with other departments within the organization (technical and support departments)

Job Location: