Executive Assistant

  Afghanistan Unspecified 718
Date Posted:May 5, 2010
Closing Date:May 19, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension: Yes
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Sarey:


Job Summary:

The Executive Assistant to the Head of Program will be tasked to maintain the Head of Program's agenda, arrange appointments, attend to protocol matters and maintain a filing and correspondence system for the Head of Program. The Executive Assistant will also participate in the organization and the preparation of staff and other meetings and will take meeting minutes. He/she will provide ongoing support to the Head of Program in various areas and will coordinate with others involved in the office towards achieving the AREDP's vision of responsiveness, productivity and efficiency

Duties & Responsibilities:

• Arrange appointments and maintain the Head of Office agenda, arrange meetings, receive visitors, place and screen telephone calls;
• Prepare briefing materials and correspondence for the Head of Office;

• Attend to protocol matters and maintain filing and correspondence system for the Head of Office;
• Participate in the organization and the preparation of staff and other meetings and take minutes;
• Maintain contacts and facilitate information exchange between office members, work partners (governmental and non-governmental institutions) and other institutions;

• Maintain positive relationships with donors and clients;

• Monitor national print media and provide regular and reliable information about economic developments in Afghanistan, to the Head of Program;

• Maintain good liaison with MRRD departments, and national and regional programs;

• Assist in the preparation of powerpoint presentations, the compilation of statistics and the drafting of reports;

• Keep the database of official contacts;
• Assist in the organization and the logistics of official travel for the Head of Program;
• Perform any other duties as required

Job Requirement:

• Qualifications: At least a Bachelors degree, preferably in Business Administration, management, or any other related field;
• Experience: At least two years of progressively responsible experience, preferably in a similar capacity or in a senior secretarial position. The ideal candidate would have a demonstrated interest in rural development and have experience in working with governmental and non-governmental institutions;
• Management skills: planning, organizing, prioritizing, time management, conflict management and a proven ability to manage staff;
• Communication skills: excellent communication skills (reading, writing, listening) with

• Fluency in Dari and English are required. Pastho would be a further asset;
• Computer/Technology skills: the applicant should be well acquainted with MS Word, MS Excel, MS Power Point and MS Outlook. The applicant should also be able to browse the internet and to use instant messaging

4.1 Competencies:

• Professionalism in demeanor and appearance;
• Tact, diploma, confidence;
• Initiative, passion and commitment to AREDP's mission and professional values;
• Teamwork and good interpersonal skills: the candidate should be able to establish positive relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender-balance;
• Ability to maintain confidentiality;
• Ability to determine and to review priorities and to meet deadlines;
• Ability to multi-task and to work under pressure;
• Ability to work without direct supervision;
• Willingness to travel to in Afghanistan contingent upon normal security considerations


Reports to Executive Director and is accountable to the AREDP Senior Management Team.


5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010.

Job Location:

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