Executive Assistant

About Sarey

Job Summary

The Executive Assistant to the Head of Program will be tasked to maintain the Head of Program's agenda, arrange appointments, attend to protocol matters and maintain a filing and correspondence system for the Head of Program. The Executive Assistant will also participate in the organization and the preparation of staff and other meetings and will take meeting minutes. He/she will provide ongoing support to the Head of Program in various areas and will coordinate with others involved in the office towards achieving the AREDP's vision of responsiveness, productivity and efficiency

Duties & Responsibilities

• Arrange appointments and maintain the Head of Office agenda, arrange meetings, receive visitors, place and screen telephone calls;
• Prepare briefing materials and correspondence for the Head of Office;

• Attend to protocol matters and maintain filing and correspondence system for the Head of Office;
• Participate in the organization and the preparation of staff and other meetings and take minutes;
• Maintain contacts and facilitate information exchange between office members, work partners (governmental and non-governmental institutions) and other institutions;

• Maintain positive relationships with donors and clients;

• Monitor national print media and provide regular and reliable information about economic developments in Afghanistan, to the Head of Program;

• Maintain good liaison with MRRD departments, and national and regional programs;

• Assist in the preparation of powerpoint presentations, the compilation of statistics and the drafting of reports;

• Keep the database of official contacts;
• Assist in the organization and the logistics of official travel for the Head of Program;
• Perform any other duties as required

Job Requirements

• Qualifications: At least a Bachelors degree, preferably in Business Administration, management, or any other related field;
• Experience: At least two years of progressively responsible experience, preferably in a similar capacity or in a senior secretarial position. The ideal candidate would have a demonstrated interest in rural development and have experience in working with governmental and non-governmental institutions;
• Management skills: planning, organizing, prioritizing, time management, conflict management and a proven ability to manage staff;
• Communication skills: excellent communication skills (reading, writing, listening) with

• Fluency in Dari and English are required. Pastho would be a further asset;
• Computer/Technology skills: the applicant should be well acquainted with MS Word, MS Excel, MS Power Point and MS Outlook. The applicant should also be able to browse the internet and to use instant messaging

4.1 Competencies:

• Professionalism in demeanor and appearance;
• Tact, diploma, confidence;
• Initiative, passion and commitment to AREDP's mission and professional values;
• Teamwork and good interpersonal skills: the candidate should be able to establish positive relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender-balance;
• Ability to maintain confidentiality;
• Ability to determine and to review priorities and to meet deadlines;
• Ability to multi-task and to work under pressure;
• Ability to work without direct supervision;
• Willingness to travel to in Afghanistan contingent upon normal security considerations

5.0 REPORTING RELATIONSHIPS

Reports to Executive Director and is accountable to the AREDP Senior Management Team.




6.0 PERIOD OF ASSIGNMENT

5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010.

Submission Guideline

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED

How to Apply
Interested nationals should submit their application comprises your CV and a one-page cover letter explaining your interest and suitability for the post in writing (marked “Confidential”), clearly indicate the vacancy number on the envelope to:

Baseer Farahi
Human Resources Manager of AREDP, Afghanistan Rural Enterprise Development Programme, House # 1071,Saraye Ghazni, Near Music High School, Kabul, Afghanistan

But all applicants are also strongly encouraged to apply online to the below email address:

Vacancies.aredp@mrrd.gov.af
Please don’t forget to type the Vacancy Announcement Number (160/HR-AREDP) in Subject while applying online.

QUALIFIED FEMALE CANDIDATES ARE HIGHLY ENCOURGAED TO APPLY

Functional Area

Administrative

Countries

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