Executive Assistant

About Pajhwok Afghan News

Job Summary

• Responsible for arrangement of appointments for the director
• Gather data for narrative reports from the departments
• Help in developing narrative reports with the director
• Create Filing tools and reports using spreadsheets.
• Arrange and participate in meetings, conferences, and team activities.
• Communicate and provide information from relevant departments internally and externally to assist and enable Director in taking action.
• Manage, organize and schedule Director’s meetings.
• File all the in-out letters/documents.
• Carry out various administrative functions supporting the Director.
• Manage and schedule regular meetings and record the minutes of the meeting(s) and distribute them.
• Maintain monthly reports and distribute them on a regular schedule.
• Any other tasks as assign by Director.
• Report to the Director.
• Prepare the agenda of Scheduled meetings of the Director;
• Entertain and make telephone calls on behalf of the Director and the Office;
• Draft letters in reply to routine official communications;
• Perform such other tasks as may be assigned from time to time.
• Receiving visitors and making appointments;
• Registering and keeping records of all incoming and outgoing mails;

Duties & Responsibilities

• Responsible for arrangement of appointments for the director
• Gather data for narrative reports from the departments
• Help in developing narrative reports with the director
• Create Filing tools and reports using spreadsheets.
• Arrange and participate in meetings, conferences, and team activities.
• Communicate and provide information from relevant departments internally and externally to assist and enable Director in taking action.
• Manage, organize and schedule Director’s meetings.
• File all the in-out letters/documents.
• Carry out various administrative functions supporting the Director.
• Manage and schedule regular meetings and record the minutes of the meeting(s) and distribute them.
• Maintain monthly reports and distribute them on a regular schedule.
• Any other tasks as assign by Director.
• Report to the Director.
• Prepare the agenda of Scheduled meetings of the Director;
• Entertain and make telephone calls on behalf of the Director and the Office;
• Draft letters in reply to routine official communications;
• Perform such other tasks as may be assigned from time to time.
• Receiving visitors and making appointments;
• Registering and keeping records of all incoming and outgoing mails;

Job Requirements

• High school graduate, University Graduate is preferred.
• Two years of work experience in a similar position.
• Two years experience with an international organization or NGO preferred.
• Computer Skills - Must be familiar with using computer (MS Office)
• English language proficiency as well as both national languages (both verbal and written).

Submission Guideline

This position is open to all interested Afghan nationals both male and female. Interested candidates should send their resumes along with the cover letter to:

Email: hr@pajhwok.com

Or they submit hard copies of their resumes and cover letter in sealed envelope clearly titled with name of the Position applied for to the following address:

House #130 and138, Street.8, Moy Mubarak Bus Stand, Taimani, Kabul, Afghanistan.Please write the vacancy number and position title in the subject line of your email. Female candidates are highly encouraged to apply.

Functional Area

Management

Countries

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