Executive Assistant

  Pajhwok Afghan News
  Afghanistan Unspecified 579
Date Posted:Jul 20, 2010
Reference:0029
Closing Date:Jul 29, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Management
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Pajhwok Afghan News:

 

Pajhwok Afghan News (www.pajhwok.com) is the leading independent news agency registered with the Ministry of Information and Culture of Afghanistan. Pajhwok has a network of reporters nationwide larger than any other news agency in the country. Pajhwok provides comprehensive, reliable, timely and bias-free news about Afghanistan from an Afghan perspective. It distributes and publishes online daily reports and photographs as a service to newspapers, radios, and television news channels as well as individual and institutional subscribers. In the Seven years of its existence, Pajhwok has become Afghanistan most credible news and feature service-provider to national and international media outlets on a national and international level.

Job Summary:

• Responsible for arrangement of appointments for the director
• Gather data for narrative reports from the departments
• Help in developing narrative reports with the director
• Create Filing tools and reports using spreadsheets.
• Arrange and participate in meetings, conferences, and team activities.
• Communicate and provide information from relevant departments internally and externally to assist and enable Director in taking action.
• Manage, organize and schedule Director’s meetings.
• File all the in-out letters/documents.
• Carry out various administrative functions supporting the Director.
• Manage and schedule regular meetings and record the minutes of the meeting(s) and distribute them.
• Maintain monthly reports and distribute them on a regular schedule.
• Any other tasks as assign by Director.
• Report to the Director.
• Prepare the agenda of Scheduled meetings of the Director;
• Entertain and make telephone calls on behalf of the Director and the Office;
• Draft letters in reply to routine official communications;
• Perform such other tasks as may be assigned from time to time.
• Receiving visitors and making appointments;
• Registering and keeping records of all incoming and outgoing mails;

Duties & Responsibilities:

• Responsible for arrangement of appointments for the director
• Gather data for narrative reports from the departments
• Help in developing narrative reports with the director
• Create Filing tools and reports using spreadsheets.
• Arrange and participate in meetings, conferences, and team activities.
• Communicate and provide information from relevant departments internally and externally to assist and enable Director in taking action.
• Manage, organize and schedule Director’s meetings.
• File all the in-out letters/documents.
• Carry out various administrative functions supporting the Director.
• Manage and schedule regular meetings and record the minutes of the meeting(s) and distribute them.
• Maintain monthly reports and distribute them on a regular schedule.
• Any other tasks as assign by Director.
• Report to the Director.
• Prepare the agenda of Scheduled meetings of the Director;
• Entertain and make telephone calls on behalf of the Director and the Office;
• Draft letters in reply to routine official communications;
• Perform such other tasks as may be assigned from time to time.
• Receiving visitors and making appointments;
• Registering and keeping records of all incoming and outgoing mails;

Job Requirement:

• High school graduate, University Graduate is preferred.
• Two years of work experience in a similar position.
• Two years experience with an international organization or NGO preferred.
• Computer Skills - Must be familiar with using computer (MS Office)
• English language proficiency as well as both national languages (both verbal and written).

Job Location:

Afghanistan
This job is expired