Executive Assistant

About Ministry Of Agriculture Irrigation and Livestock

Job Summary

Part A: On-Farm Water Management
1. Carrying out social mobilization for the establishment of Irrigation Associations (IAs) in the Project Areas, including, inter alia, the provision of: (a) training to communities in organization and management of IAs; (b) facilitation services for communities to develop the IAs’ internal legal rules and regulations (by-laws); (c) assistance to IAs in order for them to be registered under the Water Law (1388); and (d) technical training to IAs regarding water distribution, maintenance of irrigation infrastructure, irrigation methods, water-saving techniques, crop-water requirements, and good agronomic practices.
2. (a) Carrying out rehabilitation works to small irrigation schemes or tertiary canals (watercourses) covering approximately 40,000 hectares in total in the Project Areas, including, inter alia: (a) rehabilitation of existing intakes, (b) canal lining; (c) construction of control structures and outlets; (d) construction of, culverts, laundry basins and cattle troughs; and
(b) Improving design standards and strengthening the private sector’s capacity for contract management and construction techniques.
3. Establishing easily accessible pilot irrigation demonstration sites in the Project Areas to showcase improved water management practices/technology and agronomic water saving techniques/measures, as well as proper farm planning and layout for an efficient use of irrigation water.
Part B: Institutional Strengthening and Capacity Building of MAIL
Developing the institutional capacity of MAIL to plan, design, implement and monitor irrigation programs, including, inter alia: (a) construction and/or renovation of office buildings, one each in Kabul, Jalalabad, Baghlan, Mazar-e-Sharif and Herat, respectively for MAIL and Project staff; (b) strengthening of MAIL’s Directorate of Irrigation at national, provincial and district levels; (c) strengthening the legal framework for the irrigation sector, (d) developing a national irrigation program, (e) undertaking of technical training in the irrigation sector including study tours transferring on-farm water management know-how; and (f) developing a database covering irrigation systems throughout the country.
Part C: Project Management, Coordination, Monitoring & Evaluation
Strengthening the institutional capacity of MAIL for Project implementation, policy development, and technical innovation, monitoring and evaluation, by establishing and maintaining a Project Implementation Unit comprised of a Kabul-based core team, five (5) Project Area Teams and internationally recruited experts.
Part D: Support for Productivity Enhancement
1. Establishing easily accessible pilot irrigation demonstration sites in the Project Area to showcase improved water management practices/technology and agronomic water saving techniques/measures, improved agronomic and social management practices, as well as proper farm planning and layout for an efficient use of irrigation water.
2. Promoting land leveling and high-efficiency irrigation technologies in the Project Area.
3. Establishing Information Centers for farmers at the provincial and district level in the Project Area.

Duties & Responsibilities

Prepare and manage correspondence, reports and documents.

Ability to compose letters, memoranda, minutes of meeting through c utilizing appropriate formats and styles.

Organize and coordinate meetings, and conferences.

Take, type and distribute meeting minutes.

Arrange and confirm appointments

Organize internal and external project related events

Handle incoming calls and mails

Set up and maintain efficient filing systems

Collect relevant information about the project

Communicate verbally and in writing to answer inquiries and provide information.

Liaise with internal and external contacts, donors and various departments of the ministry

Coordinate the flow of information both internally and externally

Job Requirements

 Bachelor degree in literature, BBA, or relevant field with minimum of 2 years job relevant experience
 Must be very fluent in Pashto, Dari, and English languages both in speaking and writing/understating
 Must have Good communication and interpersonal skills.
 Relevant training or qualification is an advantage
 Knowledge and experience of Ms Windows and Ms Office, and good typing speed of Dari/ Pashto
 Knowledge of administrative and clerical procedures
 Proven experience of producing correspondence and documents
 Proven experience in information and communication management

Submission Guideline

Interested Afghans with the required qualifications and experience should submit their CV's with covering letter explaining how you meet the required competencies electronically through submission e-mail or should submit their applications in writing (clearly indicating on the sealed envelope the Reference No of the position) to: Human Resources Department, On-Farm Water Management Project, MAIL, Pamir Building 7th floor.
Kindly make sure to write the reference number of the position in the subject line of your emails, otherwise your CVs may not be considered for the further process.
The Subject line should be ( MAIL/OFWMP/98 )
Note: The necessity for ensuring the highest standards of efficiency, competence and integrity remain the paramount considerations in the employment of personnel. In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. And to ensure fairness and transparency, selection will be made on a competitive basis through a selection panel.

Functional Area

Administrative

Countries

Submission Email

ofwmp.vacancies@mail.gov.af

ofwmp.hr@gmail.com

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