Executive Officer

  General Directorate of Programs and Design
  Afghanistan Unspecified 1142
Date Posted:Oct 4, 2010
Reference:GDPDM /NIBP/11/10/10
Closing Date:Oct 16, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:General
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About General Directorate of Programs and Design:


Job Summary:

The GDPDM is the lead department to manage Institutional Capacity Development for Civil Service as well as donor relations and coordination at the IARCS. Also, GDPDM manages program/project design and implementation and recruitment and appraisals of national and international experts within the Government Ministries.

The GDPDM is seeking a highly qualified and dedicated Executive Officer to support the DG, GDPDM.

Duties & Responsibilities:

1) Manage the efficient operation of the DG’s office.
a) Assist the DG to identify priorities and maintain an Action Plan.
b) Update and follow up on delegated tasks to ensure progress towards deadlines.
c) Assist the DG with maintaining meeting plans and coordinating necessary arrangements.
d) Arrange and participate in meetings, conferences, and other activities, with the DG.
e) Manage DG’s meetings, including preparation of an agenda, talking points and identification of necessary participants and follow through of meetings with Meeting Minutes and record and follow through on resulting Action Items.
f) Follow up with administrative staff on admin preparations.
2) Provide substantive review and analysis of key documentation for the DG and provide advice and relevant background information, if needed.
a) Provide background material and any other support for reports, speeches, and presentations by the DG.
b) Research and draft reports or other written material.
c) Compose correspondence as requested by DG, including processing replies based on DG’s dictation or notes.
d) Arrange essential correspondence in priority action order for DG.
3) Maintain system of follow through on incoming requests/emails/inquiries and initiate action, as needed, to ensure productive follow through.
4) Serve as a confidential resource for DG, earning DG’s full confidence and assuring discreet handling of requests/activities.
5) Create systems for efficient office management and participate in administrative meetings with administrative/secretarial staff to ensure results-oriented follow through.
6) Utilize available technical assistance resources to perform all of the above tasks.
7) Any other duties assigned by DG, GDPDM.

Results expected

1. An effective system of managing the operations of the DG’s office is developed and implemented.
2. Internal IARCSC activities and external (i.e. International Community) activities involving the DG’s office are managed in a timely and productive method to produce results.
3. Quality reviews, reports, correspondence, background material and other written materials are provided to the DG in a timely manner.
4. A regular Priority Action List including follow through systems is developed and maintained for the DG’s Office.
5. Confidential follow through on action items to produce results as expected from DG.
6. Creation of administrative systems for use within the DG’s Office.

Reporting Obligations:

The Executive Officer shall directly report to Director General GDPDM.

Job Requirement:

- Minimum Requirement:

1. A Bachelor in Business Administration, Public Administration, International Relations, Project Management or related field with 3 years of relevant working experience.
2. Have good Communication skills both written and verbal in Dari or Pashto and English languages.
3. Computer skills in MS. Office are required.

Desirable attributes:

1. Skills (professional and management)
2. Experience reporting to and briefing senior management.
3. Excellent team work and interpersonal communication skills.
4. Ability to meet deadlines, manage time effectively and prioritize work tasks effectively.
5. Ability to work well with all levels of management, staff and external support, such as donors and technical advisory support.

Job Location:

This job is expired