Executive Officer

About PIU/ACD/SCRTFP-AF

Job Summary

The purpose of Executive Officer (EO) Position is to provide top-level assistance to the Director General of ACD in day to day operations and high-end duties. The Executive officer not only handles incoming and outgoing communications, but also will be in charge of scheduling meetings, maintaining complex filing systems and databases, reviewing and preparing documents and possibly tracking tasks with other staff.

Duties & Responsibilities

Act as a focal point between the Director General and internal/ external parties

Plan and prepare for meetings, set agendas, coordinate/prepare briefings, prepare presentations and attend meetings as appropriate.

Maintains Director General’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travels.

Collect, and report relevant information and data to support the activities of Director General as required for regular preparation of reports and briefings.

Attend and take minutes at meetings, and deal with any follow up action

Attend visits and take responsibility for ensuring that all follow up actions are delivered

Research, examine, study, and report regularly, and give advices on important issues to the Director General

Examine all documents; draft of requests, files or other opinions before submitting to the Director General for approval

Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries

Secure information by completing data base backups

Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions

Maintain office supplies; anticipate needed supplies; and verify receipt of supplies

Job Requirements

a. Education
Bachelor Degree in Business Administration, Public Policy or any other relevant field

b. Work Experience

Minimum 4 years of progressively responsible secretarial, administrative and operations experience is required.

At least 1 years of experience with the government organizations.

Excellent knowledge of MS Office

Fluency in both oral and written English, Pashto and Dari languages are essential.

c. Core Competencies

Ability to handle information and documents with confidentiality

Knowledge Management and Learning

Ability to multitask and prioritize daily workload

Excellent verbal and written communication skills.

Ability to effectively express ideas orally and in writing.

Highly developed interpersonal, negotiating and problem solving skills

Submission Guideline

Qualified candidates may submit their applications including an updated Curriculum Vitae (CV) and must indicate the vacancy number and post title in the subject line of their submission while applying for this position through e-mail.

Applications with no vacancy number and post title on the subject line will not be considered as genuine submission.

Functional Area

Administrative

Countries

Submission Email

jobs.acd@gmail.com

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