Facilities and Procurement Manager

Job Summary:

The Facilities and Procurement Manager (FPM) will report directly to the Operations Manager and assist the Finance Department. He/she will be responsible for ensuring compliance and assisting ASMED staff with proper financial and procurement policies and procedures. He/she will also be responsible for managing all cleaning and cooking staff in the Kabul office and guesthouse.

Skills Required:

Requires travel to provinces:

Skills Description:

Duties & Responsibilities:

•Ensure the compliance of ASMED the Federal Acquisition Regulations (FAR) and DAI policy in regards to financial and procurement documentation and procedures.
•Ensure staff compliance of the finance and operations manual when submitting payment requests to the finance department
•Ensure all vouchers, expense reports and invoices have proper documentation and have been reviewed/audited by the requestor before payment is issued
•Conduct research in order to locate and identify potential vendors and suppliers both domestically and internationally
•Conduct cost analysis to provide the best overall value of procured items
•Maintain the Personnel Advance Tracker and ensure all advance requests are completed and advances are retired the same day they are issued
•Assist the Operations Manager with vehicle registration, work permits and visa extensions (any work that requires Ministry visits)
•Assist with ASMED procurements in the regional offices as required by the Regional Managers and DCOP.
•Manage all cleaning, cooking, and maintenance staff in the Kabul guesthouse and office.
•Ensure all support staffs’ performance is in line with their scope and that the office and guesthouse repairs and maintenance issues are addressed instantly.
•Coordinate all maintenance requests.
•Ensure all generators and electric appliances are functioning properly and serviced regularly.
•Ensure outdoor grounds are kept clean and neat. Ensure back lots in the office are kept free of garbage and that the storage areas are kept clean, organized and inventoried.
•Coordinate with the Operations Manager with any human resources issues and complaints from the support staff.
•Maintain all details of vendor information and purchase orders.
•Track purchase order obligations and disbursements.
•Report on purchase orders and disbursement for management review.