|Date Posted:||Jun 16, 2010|
|Closing Date:||Jun 21, 2010|
|Number of Vacancies:||1|
|Functional Area:||Economic Growth|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||No|
|Contract Type:||Short Term|
|Probation Period:||1 month|
The Facilities and Procurement Manager (FPM) will report directly to the Operations Manager and assist the Finance Department. He/she will be responsible for ensuring compliance and assisting ASMED staff with proper financial and procurement policies and procedures. He/she will also be responsible for managing all cleaning and cooking staff in the Kabul office and guesthouse.
Duties & Responsibilities:
â€¢Ensure the compliance of ASMED the Federal Acquisition Regulations (FAR) and DAI policy in regards to financial and procurement documentation and procedures.
â€¢Ensure staff compliance of the finance and operations manual when submitting payment requests to the finance department
â€¢Ensure all vouchers, expense reports and invoices have proper documentation and have been reviewed/audited by the requestor before payment is issued
â€¢Conduct research in order to locate and identify potential vendors and suppliers both domestically and internationally
â€¢Conduct cost analysis to provide the best overall value of procured items
â€¢Maintain the Personnel Advance Tracker and ensure all advance requests are completed and advances are retired the same day they are issued
â€¢Assist the Operations Manager with vehicle registration, work permits and visa extensions (any work that requires Ministry visits)
â€¢Assist with ASMED procurements in the regional offices as required by the Regional Managers and DCOP.
â€¢Manage all cleaning, cooking, and maintenance staff in the Kabul guesthouse and office.
â€¢Ensure all support staffsâ€™ performance is in line with their scope and that the office and guesthouse repairs and maintenance issues are addressed instantly.
â€¢Coordinate all maintenance requests.
â€¢Ensure all generators and electric appliances are functioning properly and serviced regularly.
â€¢Ensure outdoor grounds are kept clean and neat. Ensure back lots in the office are kept free of garbage and that the storage areas are kept clean, organized and inventoried.
â€¢Coordinate with the Operations Manager with any human resources issues and complaints from the support staff.
â€¢Maintain all details of vendor information and purchase orders.
â€¢Track purchase order obligations and disbursements.
â€¢Report on purchase orders and disbursement for management review.
â€¢4 to 5 years of work experience in the field
â€¢Understanding of the Business environment.
â€¢Good Organization Skill.
â€¢Highly organized and able to work independently.
â€¢Willingness to travel extensively.
â€¢Excellent English language skills, both written and oral.
â€¢Public speaking skills.