Finance / Administration Manager

  Afghanistan Unspecified 409
Date Posted:Aug 11, 2010
Closing Date:Aug 21, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Account/Finance
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About ACKU:


The Afghanistan Centre at Kabul University (ACKU) houses a large and unique collection of books, pamphlets, periodicals, maps, posters, educational flip-charts, video and audio material related to Afghanistan’s history and struggle for independence. It collects information from a wide array of national and international sources about current activities in our country, all of which will be vital in providing reliable information to policy planners, program implementers, and future leaders, including faculty members and students at all Afghan universities. All pertinent facilities for internet research is available freely at the Centre for research related to Afghanistan. ACKU provides the most comprehensive collection of materials related to Afghanistan in the region. ACKU collects, stores, preserves, and shares information with a wide body of readers in both urban and rural settings so as to encourage the development of a qualitatively literate society capable of contributing to the growth of the nation. It also provides a congenial environment for interactions and interchange by Afghans, and international students and researchers, and policy makers. There are tremendous gaps in knowledge and understanding in Afghanistan today. ACKU exists to fill this gap and to build and strengthen the capacity and culture of research. A major programme of ACKU is the provision of mobile and similar libraries in areas outside Kabul through the ACKU Box Library Extension.

Job Summary:

The ACKU Finance/ Admin Manager has responsibility for overall financial and administration management . He/She will supervise all ACKU finance staff, and is responsible for ensuring the following:

ACKU implementation complies with all applicable laws and regulations; policies and procedures; proper accounting standards; and USAID reporting requirements.

Duties & Responsibilities:

1. Finance:
•Manage day-to-day accounting functions including regularcash verification, bank account and balance sheet reconciliations, monthly closing, timely submission of financial reports to ACKU management, donors etc.
•Ensure that expenses are incurred/charged to different donors/grants according to the approved budget(s) and compliance requirements are met as per grants agreement and guidelines.
•Completes monthly balance sheet, budget monitoring reports as per donor requirements.

2. Reporting and Budgeting
•Monthly closing, timely submission of financial report to ACKU management, donors, etc.
•Ensure on-time monthly submission to ACKU management of all reports
•Prepare timely budgets, cash requests for donors and accounting reports.
•Monitor grant spending and projections.
•Assist in the preparation of budgets for all proposals.
•Provide regular and timely budget reports and analysis to the Director and Program manager.
•Liaise with donors on finance and budget issues as required.

3. Staff Management
•Supervise finance staff. This includes ensuring they are properly trained and know what performance expectations are.
•Carryout staff appraisals for finance staff.
•Organize and lead orientation and training session related to finance.

4. Audit and Internal Control
•Implement and administer ACKU systems for internal control, compliance, accounting data-processing and financial reporting functions in accordance with donor regulations.
•Develop internal audit function and perform internal audit and reviews to ensure compliance with ACKU and donor requirements.

5. Administration
•Manage day-to-day administrative functions including procurement and transportation. Enforce the policies and procedures of the organization. Make sure that procurements are done in compliance with the set policies and procedures.
•Manage and maintain updated inventories.

6. Procurement:
•Ensure appropriate policy and procedures are followed during procurements and donors and ACKU’s rules and guidelines are followed in the regard.
•Manage and maintain inventory ledger and make sure that donors guidelines are followed in the regard.

7. Liaison and Compliance
•Liaison with different government offices and make sure that ACKU’s policy and procures are complying with Afghanistan govet’s laws.
•Assist the Director and Program Manager for Admin and Finance and in other Management issues.

8. Other
•Maintain an up-to-date, accurate accounting system, including: computer data entry and paper file system.
•Ensure local taxation law and any other legal requirements are fully complied with.
•Other appropriate duties as assigned by the Director and Program Manager

Job Requirement:

•This position requires a BA/S in accounting/finance or equivalent, and five (4) years advanced accounting experience.
•CPA, ACCA, or other professional certificate is preferable.
•Strong knowledge of computers and software (MS Word and MS Excel). Experience with Quickbooks and databases is essential.
•Three (4) years experience in the field office of an international NGO
•Minimum three (3) years experience working with USAID donor grants, including financial reporting; compliance with regulations, policies, and procedures
•Proven experience with budget preparation and analysis, and financial report preparation and presentation, including proven ability to translate technical financial data into informative reports
•Effective interpersonal skills, and demonstrated success establishing and maintaining mentoring relationships is essential
•fluenc in spoken English; university-level written English
•Ability to express ideas clearly and effectively, both in spoken and written English
•Ability to express ideas clearly and effectively, both in spoken and written English
•Excellent time-management skills
•Ability to work in and contribute to a team-building environment
•Flexibility as the job requires
•Able to work under pressure and to tight deadlines
•Willing to work overtime

Job Location:

This job is expired