Finance/Administration Officer

Bachelor's Degree   Afghanistan, Kabul Full Time 1044
Date Posted:Sep 21, 2022
Reference:SCSA LLC/2022/03
Closing Date:Oct 5, 2022
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Financial Accounting,Administrative,Human Resources,Accounting/Finance
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:3 Years
Contract Duration:1 year(s)
Possibility of Contract Extension: Maybe
Contract Type:Fixed-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About SME Client Support Afghanistan LLC:

SME Client Support Afghanistan LLC (“SCSA”) is a consulting and service company registered with the Afghanistan Investment Support Agency with its headquarter in Kabul. SCSA is fully owned by ACGF - Afghan Credit Guarantee Foundation (“ACGF”), a foundation with legal incorporation in Cologne, Germany. ACGF is a credit guarantee fund with the mission to improve access to finance for Afghanistan’s small and medium-sized enterprises (“SMEs”) by sharing the credit risk of the Afghan partner financial institutions (“PIs”) and by improving their SME lending capacity with technical assistance (“TA”). ACGF has been founded in 2014 by DEG – Deutsche Investitions- und Entwicklungsgesellschaft mbH and by the German Ministry of Economic Cooperation and Development. Governed by a service contract concluded between ACGF and SCSA, SCSA provides a broad range of ancillary services in the context of ACGF’s credit guarantee and technical assistance operations.


SCSA is a consulting company, not a financial institution, and it does not provide any financial services. SCSA does not have contractual relationships with the Afghan PIs; it acts as a service provider to ACGF carrying out a range of various services, e.g. conducting market research on SME finance, conducting a training needs assessment, providing ongoing technical assistance to PIs (e.g. training-on-the-job and coaching of SME credit staff), providing support services for the credit guarantee appraisal and guarantee claim appraisal, carrying out monitoring support for the guarantee portfolio and the compliance of the partner financial institutions, collecting various types of information for ACGF (market-, portfolio-, risk-relevant information), etc.-

Job Summary:

The Finance/Administration Officer is responsible for all areas relating to financial reporting as per SCSA policies and procedures. The position will be responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a good number of accounting activities including general ledger preparation, financial reporting, year-end audit preparation and support of the budget, and the support of budget and forecast activities. In addition, the job holder will be involved in supporting HR tasks for the management of SCSA and taking care of general administration.

Duties & Responsibilities:

The scope of work covers the following specific areas:


1 Finance


Accounting and Book Keeping

  • Ensure all processes and procedures are implemented in accordance with International Financial Reporting Standards (“IFRS”) and German and Afghan government regulations
  • Prepares financial/management reports on a monthly, quarterly, and annual basis
  • Receives, sorts, and checks all supporting documents for processing all sorts of payments on a daily basis
  • Performs day-to-day activities in line with SCSA’s requirements, standard operating procedures, resources, tools, and quality standards
  • Responds appropriately and rapidly to requests from SCSA’s internal staff and its clients
  • Perform work in line with the Finance department scope and Accounting and Financial Management Manual
  • Prepares standard exchange rates and prepares, reviews, and processes wire transfers
  • Supports responses to corporate and project-level audits
  • Works with others within and outside of the Finance and HR Department to provide training, support, and documentation of financial management and budgeting system
  • Assists with identifying finance operations that would benefit from improved/clarified policies, systems,s and software strategies
  • Analyzes, develops, and assists with maintenance of software to increase automation of tasks associated with financial management and budgeting
  • Assists and participates in meetings with relevant internal and external parties
  • Develops and maintains productive relationships with clients, vendors, partners, and consultants that serve to enhance SCSA’s reputation
  • Develops a solid understanding of roles and responsibilities within the Finance and HR department as well as its functions vis-à-vis the company’s work, mission, and practices


Financial Control and Audit

  • Ensures proper implementation of policies, processes, and procedures of authorization levels for initiation, submission, reconciling, viewing, or approval of different types of transactions
  • Makes sure the staff are well-informed about their responsibilities for every transaction they sign on
  • Makes certain that all transactions are authorized and processed after approval in a timely manner to avoid potential fraud
  • Reconciles transaction source document details with the relevant financial reports
  • Verifies the transaction details in a timely manner in order to identify errors or discrepancies at the right time
  • Makes sure the reconciliation processes are consistent
  • Secures financial data from being viewed by unauthorized individuals
  • Conduct periodic reconciliation of all accounts to ensure their accuracy
  • Verification and reconciliation of different financial and management reports including cost accounting, comparison report, and budget analysis


Cash Management

  • Supervises cash management operations that include cash administration, management of current accounts, and bank relations
  • Reviews and drives improvements in cash management, ensuring financial obligations are met in accordance with SCSA’s policies and procedures
  • Timely reconciles cash applications and disbursements
  • Monitors cash transactions to ensure that bank account balances to the report and any unusual items are investigated
  • Forecasts, monitors and tracks cash flow weekly, monthly, quarterly, etc.
  • Prepares cash flow reports and identifies and evaluates variances
  • Receives incoming wire transfers and processes outgoing wire transfers
  • Maintains the daily petty cash book and ensures the petty cash transactions are recorded on daily basis and timely reconcile cash applications and disbursements


Compliance and Filling System:

  • Adhere to SCSA policies, tools, and Accounting and Financial manual. 
  • Receives, sorts, and checks all supporting documents for processing all sorts of payments on a daily basis
  • Prepares the vouchers for all operational costs including, administration expenses, vendors, international consultants, etc.
  • Ensures to keep proper filing system according to SCSA policies


Taxation:

  • Calculate all kinds of withholding taxes, BRT, and corporate taxes according to Income tax law, and keep proper filing for all kinds of taxes.
  • Communicate with SCSA’s Tax consultant on a regular basis related to all tax issues. 
  • Share tax forms with SCSA’s contractors on a timely basis. 

 

2 Administration & Human Resources


  • Establishes and implements administration procedures in line with SCSA's requirements.
  • Contributes to the recruitment, selection, orientation, and career development processes of SCSA's employees
  • Makes sure all SCSA staff are trained about the use of IT equipment, and they know the relevant policies and procedures
  • Ensures that administrative policies and procedures are adhered to.
  • Recruitment Support 
  • Prepare employment contracts
  • Oversee the yearly appraisal process
  • Continuous update of HR -Manual
  • Provide applicants and new hires with information about the job including hours and pay, tasks, responsibilities, and working conditions
  • Establish and maintain a database of all employee contracts with dates of contract start, termination, and dates and information on starting salary and increases; Coordinate and supervise the preparation of employment agreements for all SCSA staff.
  • Ensure all documentation is provided to departing staff including exit orientation, and return of all project properties to relevant departments; assist in drafting termination letters (when needed) and orient departing employees on benefits they are entitled to
  • Ensure accurate recording of Kabul office personnel and pay records, including, but not limited to, leave taken and available, and advise the SCSA finance department of the status of such issues on a monthly basis
  • Establish and maintain a system for personnel files (Kabul and Regional Offices)
  • Establish and maintain a complete set of Organizational Charts, update and distribute them regularly to key staff within the organization 
  • Any other task assigned by the supervisor
  • Be in close contact with HR ACGF regarding all HR Topics

Job Requirement:

  • Academic background in finance or a related field. ACCA is preferred
  • Finance and accounting experience of at least 3 years
  • Knowledge of QuickBooks Accounting Software is a must
  • Excellent command of English, Dari, and Pashto
  • Excellent Communication skills
  • Excellent analytical skills
  • Good reporting skills
  • Good computer skills, especially in Word, Excel, and PPT
  • Flexibility and mobility
  • Ability to act on own initiative
  • Ability to work confidentially

Job Location:

Afghanistan, Kabul
This job is expired

Similar jobs