Finance and Budgeting Manager

  Sarey
  Afghanistan Unspecified 877
Date Posted:Jul 3, 2010
Reference:117/HR-AREDP
Closing Date:Jul 7, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Account/Finance
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:10 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About Sarey:

 

Job Summary:

The Finance and Budget Manager, as head of the Finance and Budget Unit (FBU) shall: a) Plan, manage, and control the financial management system of AREDP, including financial planning, disbursements, accounting, reporting etc; b) Manage the AREDP FBU and staff; b) Monitor the financial performance of the AREDP program; c) Be responsible for establishing and maintaining all financial controls at all times; d) Prepare all financial reporting to management, donors, GoA and other stakeholders as required; e) Collaborate closely with MRRD Finance Department and leads coordination with Ministry of Finance of Afghanistan (MoF).

Duties & Responsibilities:

Reporting to the Director of Program Support Services, working in collaboration and coordination with the international Financial Management Consultant, and following the AREDP framework documents, the Finance and Budget Manager will:
ï‚· Plans and organize the FBU of AREDP, in order to manage project finances, control expenditures, prepare budgets and fund flow forecasts, produce financial reports for AREDP management, the World Bank/IDA, other Donors and MRRD, and incorporate financial information systems into the overall AREDP information systems;
ï‚· In coordination with the HR Unit, oversee the technical aspects of further staff recruitment for the FBU in Kabul and provincial financial staff, and the terms of reference for each Finance staff member. Provide day to day and overall management of all Finance staff, in line with requirements of AREDP, the terms of reference of staff and HR policies and procedures;
ï‚· Update the Financial Management Manual (FMM) for AREDP from time to time, in line with the AREDP framework documents, and which is in compliance with AREDP, World Bank and MRRD requirements. Ensure that the implementation of AREDP financial management follows the approved FMM;
ï‚· In collaboration and coordination with the international Financial Management Consultant, identify, recommend and coordinate the procurement and installation of suitable software to maintain the financial management information system for AREDP;
ï‚· Manage the financial and accounting operations of the AREDP HQ and Provincial Field Offices, including further development of the accounting systems and procedures. Ensure that proper financial internal controls are established and implemented at all times;
ï‚· Ensure that all business processes by AREDP are backed-up by required supporting documents and appropriate financial monitoring systems for all payments, including contract payments, sub-contract payments, award and amendment of contracts etc;
ï‚· Be responsible for the incorporation of financial management information systems into the overall information systems for AREDP through close liaison with the other AREDP Units (Programs, Administration, Procurement, etc.) and supporting the development of integrated information systems;
ï‚· Check, verify and clear all payment requests, certify all financial transactions and confirm budget availability (through development of a budget monitoring system);
ï‚· Ensure compliance with the regulatory and oversight requirements of the GoA;
ï‚· Be responsible for implementation and review of financial policies, regulations and procedures. Provide technical advice and support to all staff of AREDP on financial rules and regulations, including leading on relevant seminars, training etc. Ensure strict adherence to donor requirements, as per the framework documents;
ï‚· Responsible for the preparation of all financial reports for AREDP management, the World Bank and other donors, MRRD, Ministry of Finance, and other GoA institutions;
ï‚· Plan and manage all AREDP financial management systems for AREDP Provincial Offices;
ï‚· Support, mentor, and plan the professional development of, AREDP FBU staff;
ï‚· Coordinate and maintain AREDP relationship with the MRRD (especially Finance Department), MoF, the World Bank and other partners, in close coordination with the AREDP Director of Program Support Services and other AREDP senior management;
ï‚· Be a team member of the program budgeting committee of the Ministry (MRRD) and support the budget committee and AREDP management with monthly fund flow forecasts and budget monitoring reports. Lead on the preparation of AREDP budgets, in conjunction with AREDP operational and senior management and MRRD Finance, and coordinate with MRRD Finance on the finalization of the budget as well as on budget revision(s);
ï‚· Provide financial information and coordination to the AREDP Administration Unit, to ensure an integrated and complete system for the AREDP Asset Registers;
ï‚· Performs other related functions as required by the AREDP Director of Program Support Services and other AREDP senior management.

Job Requirement:

1. Knowledge/Experience
ï‚· Minimum five years relevant professional experience in the field of financial management on donor funded projects (World Bank project experience highly desirable);
ï‚· Significant accounting experience;
ï‚· Knowledge of the financial management and procurement systems of Afghanistan desirable;
ï‚· Knowledge of Financial Management Information Systems such as Free Balance, ATLAS and Quickbooks;
ï‚· Demonstrated experience managing a small, specialized financial management unit.
2. Qualifications/Skills
 Bachelor’s Degree in Finance/Accounting/Business Administration;
ï‚· Completion of higher education is preferable in a related field such as accounting or commerce;
ï‚· Excellent computer skills (Word, Excel, Access, PowerPoint; Outlook and accounting software applications);
ï‚· Excellent written and spoken English and fluent in Dari/Pashto;
ï‚· Excellent communication skills and ability to work in a team to achieve organizational goals;
ï‚· Ability to build and sustain effective work relationship with clients and subordinates and peers to achieve common goals;
ï‚· Good analytical skills; resourceful, pro-active, maturity of judgment and behaviour, excellent negotiation skills;
ï‚· Self-motivated, ability to take on leadership and ownership of actions, and provide flexible and effective solutions to challenging situations;
3. Abilities
ï‚· Ability to work in a high pressure environment;
ï‚· Ability to multi-task and work under pressure;
ï‚· Ability to work independently and also as an effective team member;
ï‚· Professionalism in appearance and demeanour; and
ï‚· Willingness to enhance knowledge through training and personal initiative.

E. REPORTING RELATIONSHIPS
Reports to the AREDP Head of Program Support Services office, and accountable to the AREDP Management.
Program PERIOD OF ASSIGNMENT:
Five Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010.

Job Location:

Afghanistan
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