Finance Assistant

Job Summary:

Under the direct supervision of the MACCA Finance Officer and overall direction of Chief of Admin, Finance and Logistics the Finance Assistant is responsible for the following tasks:

Duties & Responsibilities:

1. Ensures implementation of operational strategies focusing on achievement of the following results:
• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
• Input to the MACCA business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2. Ensures functioning of the optimal ATLAS system focusing on achievement of the following results:
• Provision of inputs for preparation of Atlas based AP (Non-PO based), Petty Cash Advances, Adjustments and Recoveries, Petty Cash Advance funds transfers to field projects, follow up on periodic Petty Cash Accounts and reconciliation thereof, reporting of inconsistencies and ensure timely reconciliation and adjustment of expenses in ATLAS, etc..

3. Provides accounting and administrative support to the Finance Unit focusing on
Achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of vouchers for projects and on-behalf of UNOPS; PO vouchers; Pay Cycle and payment execution.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed
• Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Presentation of information on the status of financial resources as required.
• Maintenance of the Accounts Receivables for UNOPS projects and recording of deposits in Atlas.
• Management of cash receipts and petty cash.
• Maintenance of the proper filing system for finance records and documents.

4. Ensures proper MACCA cash management system functioning focusing on achievement of the following results:
• Alternate to Senior Finance and Accounts Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Alternate to Senior Finance and Accounts Associate for daily review of bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Stop payment initiation on internet banking systems.
• Preparation of monthly UN exchange rate intimation to all staff including field projects and monthly DSA report update in local intranet.
• Timely and accurate preparation of bank reconciliations.
• Initiation of bank transfers and deals in Atlas.

5. Supports knowledge building and knowledge sharing in the MACCA focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff on Finance.
• Contributions to knowledge networks and communities of practice.

Job Requirement:

• Secondary Diploma with specialized certification in Accounting and Finance.
• 2-3 years relevant experience in the field.
• Good written and oral communication skills in English, Pashto and Dari
• Good computer / IT skills (MS Word, Excel spreadsheet, etc).
• Excellent teamwork
• Thorough knowledge of financial procedures;
• Self reliant and able to work independently and under pressure.

• Demonstrates commitment to UNOPS’ mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
• Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
• Good knowledge of financial rules and regulations, accounting
• Ability to provide input to business processes re-engineering, implementation of new system
• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humoured even under pressure

Job Location: