|Date Posted:||Jul 10, 2010|
|Closing Date:||Jul 16, 2010|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||false|
|Probation Period:||1 month|
Under the direct supervision of the Finance Specialist, the Finance Assistant is responsible for providing assistance in the preparation and data entry for the processing of payments and other financial transactions utilizing the project accounting and financial management system; and to assume interim responsibility for specific financial management tasks in the absence of the Finance Specialist.
A thorough knowledge of basic financial rules and regulations and accounting policies and practices is required and effective organizational skills and the ability to establish priorities, plan, coordinate and monitor own work will be critical to the performance of staff in this position.
A commitment to continuous learning, to take initiative, and a willingness to acquire new skills from direct instruction and own training in the performance of day-to-day tasks and duties will be required; in addition to the ability to work comfortably and efficiently in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
The Finance Assistant must have the ability to write clearly and concisely, and to provide informative detailed oral explanations directly to project staff, vendors, suppliers, consultants, subcontractors and others serviced by the finance unit. Patience, diplomacy, and willingness to listen and respect others will be required at all times.
Duties & Responsibilities:
â€¢Review various financial transactions, including payroll, grants, travel claims, and other approved expenditures to ensure correctness of disbursements and adherence to relevant project procedures, financial regulations, policies, and administrative practices and guidelines;
â€¢Prepare disbursement (payment) vouchers for approved expenditures;
â€¢Review and reconcile suspense accounts and ensure compliance with project operating procedures;
â€¢Assist in the review, auditing and processing of payments to project vendors, consultants, subcontractors and other suppliers of goods and services;
â€¢Coordinate the transmission and receipt of accounting documents prepared and forwarded by project regional and field offices;
â€¢Reconcile monthly bank statement;
â€¢Provide direct assistance to staff and other payees in the preparation and presentation of all project payment documents and forms;
â€¢Assist in the maintenance and updating of accounting and financial documents, including reproduction and filing;
â€¢Assist in the closing of monthly accounts and preparation of monthly accounting report for submission to project headquarters;
â€¢Other duties as may be requested by immediate supervisor.
EDUCATION: Collage degree in accounting (relevant experience and another university degree may substitute for the degrees mentioned).
WORK EXPERIENCE: Minimum of 3 years experience in an equivalent position. Experience working in a similar position for an INGO or an international organization is preferred. Must have the ability to work effectively in a fast-paced, stressful environment.
SKILLS: Working knowledge of English, both written and spoken. Able to communicate fluently effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team.
LANGUAGES: Excellent Language proficiency in spoken and written English, Dari, Pashto.
GENERAL: Tactfulness, Enthusiasm to the job. Good Human Relation skills, integrity and ability to work under pressure.