Finance Associate

  UNDP Afghanistan
High School   Kabul, Afghanistan Full Time 2406
Date Posted:Sep 3, 2019
Reference:25724
Closing Date:Sep 16, 2019
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Accounting/Finance
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:6 Years
Contract Duration: Unspecified
Extension Possibility:Yes
Contract Type:Fixed-term
Probation Period:Unspecified
Required Languages:Dari,Pashto,English

About UNDP Afghanistan:

UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Job Summary:

Under the overall guidance and supervision of the Head of the Financial Resources Management and Oversight Unit (OFMO), and the direct guidance and supervision of the Finance Analyst, the Finance Associate provides financial services, ensuring high quality, accuracy and consistency of work. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with the operations, programme and project teams in the CO, GSSU and UNDP HQs staff to resolve complex financial management and operational-related issues and information delivery.

Skills Required:

Creative and InnovativeLeadership SkillsCommunication People managementTechnical knowledge Financial ReportingAccountingClient Relations

Requires travel to provinces:

No

Skills Description:

Competencies


Core


Innovation

Ability to make new and useful ideas work

Level 3: Adapts deliverables to meet client needs

 

Leadership

Ability to persuade others to follow

Level 3: Proactively seeks and recognizes contributions of others

 

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves team in different stages of work and decision-making

 

Communication

Ability to listen, adapt, persuade and transform

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation 

 

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

 

Functional/Technical

 

Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Financial Reporting and Analysis

Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Accounting (General)

Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Client Orientation

Maintains effective client relationships

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Duties & Responsibilities:

Summary of Key Functions:

  • Implementation of operational and financial management strategies
  • Provide Accounting, Finance and administrative services
  • CO cash management
  • Administer funding disbursement
  • Knowledge building and knowledge sharing.


Ensures implementation of operational strategies focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/ reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  •    CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
  • Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts.
  • Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office.


Provides accounting and administrative support to the Finance Disbursement Section focusing on achievement of the following results:

  • Proper control of the supporting documents for payments and financial reports for NEX projects; coordinate with GSSU in preparation of all types of vouchers for projects and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
  • Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Maintain the Accounts Receivables for UNDP projects and coordinate recording of deposits in Atlas to GSSU.
  • Prepare reporting monthly global payroll onetime and recurring entries to GSSU.
  • Coordinate with GSSU resolve bank reconciliations issues
  • Being OFMO unit leave monitor
  • Being the office safe custodian


Perform CO cash management

  • Oversee cash advances (PCF, PPCF and PCA), including monitoring cash advance balances
  • Prepare monthly and Quarterly Cash Forecast
  • Initiate bank account replenishment
  • Resolve unidentified credits and unknown debits in bank statements


Administer funding disbursement

  • Review UNDP CO, Atlas & non-Atlas UN-agencies payment documentation and NTA payroll documentation in accordance to UNDP’s financial rules and regulations and ICF.
  • Coordinate and advise GSSU Vendor and P2P departments on disbursement related issues
  • Focal point for client’s enquiries on Disbursement, Payroll and Treasury related issues
  • Focal point for  agency payments, including review of Financial Authorization of non-Atlas agencies prior to initiate request on Oracle CX for Voucher Creation and Approval
  • Pay-Cycle FGT & EFT payment status report and follow-up (dispatch – Received by bank – Error/Paid)

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:


  • Participation in the trainings for the operations/ projects staff on Finance.
  • Contributions to knowledge networks and communities of practice.

Job Location:

Afghanistan, Kabul

Qualifications:

Education:

  • High School Certificate, with specialized certification in Accounting and Finance is required.
  • Internationally recognized accounting certification will have a distinct advantage
  • University Degree in Finance, Accounting or Business is desirable.

Experience:

  • 6 years of relevant accounting, finance and audit experience at the national or international level is required with a High School Diploma or 4 years relevant experience with a Bachelor’s Degree is required.
  • Extensive experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages.
  • Experience with web-based information and ERP systems, preferably PeopleSoft is a distinct asset.
  • Knowledge of IPSAS and/or IFRS is an advantage.
  • Experience in payment process, cash management, bank reconciliation is an assets.

Language:

  • Proficient in English, Fluent in Dari and Pashtu.

Other:

Should pass UNDP Accountancy & Finance Test (AFT).

Job Keywords:

Afghan
This job is expired