|Date Posted:||Apr 4, 2010|
|Closing Date:||Apr 13, 2010|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Contract Type:||Short Term|
|Probation Period:||1 month|
The Financial Management Specialist will have primary responsibility for overseeing financial operations for the project Afghanistan offices, ensuring that adequate and appropriate internal controls are in place to meet financial regulatory compliance. The Financial Management Specialist will work directly with all local finance and accounting staff at project office locations to provide support, supervision and monitoring of bookkeeping, bank accounts and cash flow to ensure sufficient funds are available for effective and efficient implementation of project activities. Specific areas of responsibility include financial report preparation, review and submission to ARD headquarters, cash flow management, and project activity financial data compilation and analysis for internal and external intermittent reporting purposes. The Financial Management Specialist will be under the direct supervision of the Director Finance and Administration
Working under the overall direction and guidance of the Director, Finance and Administration and in collaboration with the Accountant at the Kabul Main Office, and in concert with Administrative/Finance Assistants and Officers at the Regional and Field Offices, the Financial Management Specialist will be responsible for executing, overseeing and supervising as appropriate, the following activities:
Duties & Responsibilities:
â€¢Maintenance and updating of accounting and financial control systems in accordance with U.S Government regulations, including the verification of reasonable, allowable and allocation of expenses) and ensure ARD financial transactions are conducted, processed and recorded as stipulated by and in accordance with applicable ARD financial management policies and procedures.
â€¢Preparation of the ARD monthly expenditure reports, ensuing that they are accurate, complete and submitted timely to ARD headquarters accounting office according to the designated submission dates.
â€¢Preparation and submission of ARD/ fund projections ensuring that they are accurate and complete.
â€¢Ensure that transactions are appropriately recorded in electronic accounting system and that ARD accounting and expenditure approvals, procedures and policies are followed and implemented.
â€¢Provide training and assistance to finance and accounting staff as needed for improved performance.
â€¢Timely and accurate preparation of regular payroll and all other scheduled and intermittent payments authorized for staff, consultants, subcontractors, vendors and other payees.
â€¢Develop or maintain project status of funds tracking reports responding directly to the financial data reporting requirements of USAID for provincial and regional expenditures.
â€¢Maintain a close coordination with all the senior program management and technical staff on financial matters relating to their project activities to provide timely advice and pertinent information on the status of activities funding.
â€¢Interact directly with ARD procurement and contracting and grant staff in the proper presentation of billings and invoices, providing instruction and review as required for the proper execution of project financial management policies.
â€¢Oversee and monitor cashier operations at established locations.
â€¢Ensure overall due diligence and appropriate controls in all fiscal management operations.
â€¢Work in close collaboration with senior project management and technical staff for project budget and expense planning and reporting.
â€¢Undertake financial analysis in close coordination with Director of Finance and Administration and ARD home office for required budget forecasting, budget adjustments, and tracking and analysis of local expenditures relative to the approved budget, consulting with program management and technical staff as needed.
â€¢Provide timely advice to the Director of Finance and Administration in all matters relating to ARD accounting and financial management activities, including but not limited to, improvements and review of project policies and procedures subject to revision.
â€¢Other duties as may be assigned by the Chief of Party or immediate supervisor.
EDUCATION: University degree in accounting, finance or similar field is (relevant experience and another university degree may substitute for the degrees mentioned).
WORK EXPERIENCE: Minimum of 8 years experience in an equivalent position. Experience with accounting software is preferred but not required. Experience working in a similar position for an INGO or an international organization is preferred. Knowledge of OMB Circular A-122 is desired. Must have willingness to travel to ARD Afghanistan field offices on ARD business. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.
SKILLS: Working knowledge of English, both written and spoken. Able to communicate fluently effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
LANGUAGES:Excellent Language proficiency in spoken and written English, Dari and Pashto.
GENERAL: Tactfulness, Enthusiasm to the job. Good Human Relation skills, integrity and ability to work under pressure.