Grants and Contract Management Associate

About UN-Habitat

Job Summary

This position is to manage activities of the programme in terms of policy advice in close consultation with International Programme Manager and National Programme Manager of the programme.

Duties & Responsibilities

Under the direct supervision of Grants & Contract Management Officer he/she will undertake the following duties and responsibilities.

- Review of all social documents related to sub-contract proposals under all functional projects.
- Awarding Community Contracts for all proposals under all functional projects.
- Prepare and submit Business Partner (BP) form for registration to UNON.
- Request UNON for updating banking details of each BP in Umoja.
- Keep track of all ongoing projects.
- Follow up of each sub-contract deadline and remind the related project manager accordingly.
- Preparing of contract extension letter for community, commercial contracts and AoC.
- Preparing of contract amendment letter for community, commercial contracts and AoC.
- Preparing of contract termination letter for both community and commercial contracts.
- Processing of all project payments requested by field offices.
- Make sure the payment request is inspected by PMO prior than submission to finance section.
- Assist in fund obligation for individual sub-contracts in Umoja system when required.
- Keep track of all payments for individual sub contracts under different projects.
- Maintaining good filing system of all sub-contract documents both in hard and soft.
- Preparing related documents for a sub-contract to be approved by ROAP.
- Keep records of signed project.doc, log frame work and work plan in hard and soft.
- Keep track of project budget.
- Preparation of monthly report on issued Community Agreements to ROAP.
- Preparation of Memorandum of Agreements after receiving authorization.
- Follow up of project reports (Quarterly report, Mid-term report and final report)
- Close liaison and effective reporting to senior management on project/programme activities.
- Back stopping head of unit in her/his absence.

Reporting


Effective reporting to GCM officer on individual sub-project and close interaction with UN-Habitat field offices.

Prepare reports on sub-projects statues and other related results-based reporting to GCM officer.

Coordination with field office regarding reporting of sub- project progress according to proposals.

Prepare comprehensive report on status of proposals and payments for all functional projects.

Job Requirements

Required education, experience, language(s) proficiency, and preferred gender

At least a Bachelor’s degree in civil engineering, housing, architecture, Business studies, Economics or related field.
At least four years of experience in technical overview of sub project progress reports and proposals.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in Dari, Pashto and English is required. Knowledge of another UN official language is desirable.

Submission Guideline

Submission guideline:
Afghan Nationals meeting the essential qualifications of the position are invited to apply by submitting the following documents to :
1. Letter of interest with clearly indicates the VA number ( 2017-05-129)
2. Updated and signed UN Personal History Form P.11 for Individual Contractor (IC) attached to the VA and also (available on http://www.undp.org.af/jobs/index.htm) is must.

Failure to comply with the above requirements not signed P11 forms, no indication of VA number (2017-05-129) will result in not considering your application.

Additional Considerations:

UN-Habitat is committed to gender balance in all functions and at all levels. Female candidates are therefore especially encouraged to submit applications.

Applications received after the closing date will not be considered.

Only short-listed candidates will be notified or contacted.

Functional Area

Management

Countries

Submission Email

vacancies@unhabitat-afg.org

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