Grants Assistant

About Sarey

Job Summary

USAID’s Regional Afghan Municipalities Program for Urban Populations is highly focused to enable municipal governments to meet the challenge of improving service delivery to citizens in target municipalities rapidly. By demonstrating their capacity to produce tangible improvements in quality of life, Afghan governments will win the trust and support of its people and increase its legitimacy. RAMP-UP is absolutely critical to the success of the USG’s strategy to promote a more capable, accountable and effective government that serves the people and can eventually function with limited international support. The dual objectives of RAMP UP are to build municipal capacity on a sustainable, long-term basis while immediately producing visible and tangible improvements in service delivery and economic development.

Duties & Responsibilities

• Set-up and administer grant competitions in the Online Application System;
• Review docket submissions by programs to verify that basic requirements for documentation and Grant Tracker (GT) database entry are met;
• Perform basic proofreading of grant letters and other formal documents; print and route for signature; scan and attach to GT records; mail to grantees or generate and email PDF documents;
• Set up new files for grant awards and maintain their integrity through to grant closeout;
• Process grantee data submitted thru the GT grantee extranet and maintain record integrity;
• Review grant payment coding; print related documents; troubleshoot payment issues;
• Track and follow up on reports and other documents outstanding with grantees; review and route incoming grant-related mail and faxes;
• Generate reports and database analysis to assist programs in award administration.
• Schedule departmental meetings and maintain calendar;
• Maintain departmental administrative files;
• Assist in compliance with record retention schedule for both administrative and grant files;
• Responsible for mail distribution, attendance tracking;
• Order supplies and equipment, make travel arrangements;
• Process and track payment requests and expense reports.

Job Requirements

• Bachelor's degree and demonstrated interest or work experience in the non-profit sector;
• Strong computer skills: Microsoft Office required; Access or similar database experience a plus;
• Excellent writing and proofreading skills;
• Pleasant, diplomatic manner and disposition with colleagues at all levels and the general public;
• Flexibility and a desire to work simultaneously on a wide range of tasks and projects;
• Analytical and problem-solving skills;
• Ability to work independently, yet also effectively as part of a team;
• Must be able to take initiative and prioritize.

Submission Guideline

CVs should be submitted ELECTRONICALLY with cover letter describing your experience and/or knowledge in the above duties with three references attached and the VA # should be mentioned in Subject Line.

Submission e-mail: rampup.vacancies@usaidcdp.org

Please note that application received after the closing date March 15, 2010 will not be considered. Only short listed candidates whose application responds to the above criteria will be contacted for interview.

Please state in your application which Afghan province do you prefer to work in.

Functional Area

General

Countries

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