GRANTS OFFICER

About DAI

BACKGROUND:

DAI is implementing the USAID funded Afghanistan Competitiveness of Export-Oriented Businesses Activity (ACEBA) Program. The objective of this program is to enhance capacities of Afghan exporters and micro, small, and medium-sized enterprises (MSMEs) associated with export-oriented value chains, such as carpets, marble and granite, precious stones and jewelry, textiles, and cashmere as a means of promoting sustainable economic growth and increasing employment. 

Job Summary

PURPOSE

The Grants Officer is responsible for coordinating the activities of, and providing administrative support to, ACEBA Sr. Grants and Subcontracts Implementation Managers and the Sr. Grants Manager to ensure smooth implementation of ACEBA Export Acceleration Fund (EAF) grants and sub-contracts in his/her assigned region. From the point that Agreements are signed through to Agreement completion and final disposition of equipment, he/she will track progress of implementation and will have distinct responsibilities for maintaining databases, obtaining legal documentation and reporting. 

Duties & Responsibilities

OBJECTIVE AND DUTIES: 

• Coordinate closely with REA Director, regional Value Chain Managers, Sr. Grants and Subcontracts Implementation Managers and Sr. Grants Manager to support efficient implementation of EAF grants and activities.

• Upon approval of applications by USAID, update appropriate entries in TAMIS, change the status from an Application to an Agreement and revise deliverable dates after consulting with the Sr. Grants Manager or her/his designee. 

• Prepare EAF Agreements for signing by D/COP and partner.

• Create Procurement Requisitions on TAMIS and confirm Final Equipment Specifications with Sr. Grants and Subcontracts Implementation Managers. Once all approved, inform Procurement Team to commence procurement process.

• Inform Capacity Building and Placement Manager if any training, events, or technical assistance is required.

• Ensure vetting eligibility and licenses are current for all partners, request re-vetting when it expires and request updated licenses, when required.

• Suspend implementation for any EAF partners whose eligibility and/or license have expired. Send suspension letters to partners in close coordination with the Senior Management Team.

• Compile Monthly Partner Progress Reports from Sr. Grants and Subcontracts Implementation Managers.

• Monitor TAMIS for deliverable deadlines, license dates, vetting eligibility dates, and other fields, for missing or outdated information.

• Electronically file relevant documentation according to respective EAF agreements - proof of deliverables, modification requests, quotations, etc. - so that it is always audit-ready.

• Liaise regularly with EAF partners, keeping them informed of progress with procurement activities, address concerns or questions raised - ensure they remain satisfied with ACEBA and the process of implementation.

• Other duties requested by supervisor.

Job Requirements

QUALIFICATIONS

• Bachelor’s degree in Business Administration or related field. 

• 4 years of relevant experience.

• Experience of grant and/or project management with an international organization. Experience with USAID grant management preferred.

• Good computer, math, and writing skills.

• Ability to take responsibility and work without significant supervision.

• Proficiency using Microsoft office suite, and other relevant software.

• Excellent communications and teamwork skills with the ability to relate to people at all levels of the organization and of different multi-cultural backgrounds.

• Fluency in English is required; Dari and/or Pashto preferred

REPORTING: 

• The position reports to the REA Director.

• Good computer, math, and writing skills.

• Ability to take responsibility and work without significant supervision.

• Proficiency using Microsoft office suite, and other relevant software.

• Excellent communications and teamwork skills with the ability to relate to people at all levels of the organization and of different multi-cultural backgrounds.

Submission Guideline

To apply: Please send your CV & Covering letter to below email address and include Grants Officer - Jalalabad in the subject line of the application

Note: Applications without specific subject line will not be considered

Functional Area

Business Administration

Countries

Submission Email

ACEBARecruitment@dai.com

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