HR/Admin Officer

  Counterpart International
  Afghanistan Unspecified 1617
Date Posted:Nov 23, 2010
Closing Date:Dec 3, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Counterpart International:


Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions. Counterpart has done groundbreaking work in more than 65 nations worldwide. Today we are widely regarded as an international development pioneer and leader – known best for our unique approach to partnership and capacity building, a commitment to learning and continuous improvement, and a reputation as a responsible steward of funder resources. In all we do, our ultimate goal is to have enduring impact– empowering every community we serve with the ability to create lasting change and build true self reliance.

Job Summary:

Overall Responsibilities
The HR/Admin officer will be responsible for the recruitment and hiring of new staff as well as staff performance evaluation tracking. The post holder is responsible for benefits administration, procedures and staff personnel files. S/he also facilitates and coordinates the process for international staff traveling to/from Afghanistan or within Afghanistan on business, annual leave, and R and R trips, including booking of tickets and arranging accommodation for national staff traveling in country. HR/Admin officer reports to HR/Administration Manager.

Duties & Responsibilities:

Specific Duties
• Update job descriptions for staff vacancies in consultation with relevant departments.
• Disseminate information on open positions through relevant networks and distribution lists.
• Follow up with relevant departments to shortlist candidates to interview for an open position.
• Participate in the interview panel for the first round interviews of prospective candidates.
• Track and keep updated all national staff benefits including annual leave and sick leave records, leave without pay, maternity leave, academic leave.
• Inform HR/Admin Manager about end-of-contract dates for all national staff and notify when performance evaluations for staff are due. Provide notice one-and-a-half months in advance and inform all supervisors accordingly.
• Follow up with all supervisors on the performance evaluation for their subordinates and on their own.
• Maintain complete staff records and ensure that they are available for inspection and in accordance with all relevant Afghanistan Laws (as instituted), USAID rules and regulations and Counterpart polices.
• Advise national staff on policy issues and assist them in the interpretation of the national staff employee regulations as per Local Staff Employee Handbook.
• Prepare national staff work contracts as per policy and in consultation with the HR/Admin Manager.
• Assist in identification of training opportunities and advise on staff development initiatives.
• Travel arrangements for CPI staff – tickets bookings, transfer arrangements, visa arrangements and accommodation in country.
• Forwarding and shipment of personal effects of arriving/departing foreign personnel, including procuring three (3) necessary quotes for all shipping, contractual or other proposed program expenditures.
• Assist HR/Admin manager in acquiring passports and visas for national staff traveling to other countries on official business and process visas and other permits for expatriate staff and visitors to Afghanistan.
• Processing and/or assisting relevant administrative staff on any official CPI work with ministries, including submitting Counterpart International Afghanistan programs report to Ministry of Economy. Liaise with all ministries regarding Counterpart issues, and ensuring that documentation is according to Afghan government rules and regulations.
• Suggest, devise, and recommend improvements to the admin/HR process for the I-PACS program.
• Any other task as assigned by the supervisor.

Job Requirement:

• Minimum high school education, baccalaureate (BA or equivalent) preferred.
• Extensive experience in Human Resources.
• At least 2 years working experience, preferably with an international or local NGO.
• Demonstrated proficiency in English language, both spoken and written, in addition to two main local languages, Dari and Pashto.
• Good computer skills (Word, Excel, Internet, data base).
• Advance organizational, communication and reporting skills.
• Ability to work under pressure and manage multiple tasks simultaneously and effectively.
• Attention to detail, ability to track and follow up on multiple tasks independently while keeping all stakeholders informed in a proactive manner.
• Excellent cross-cultural skills, ability to work in a diverse, multi-cultural NGO environment, with respect, professionalism and gender sensitivity.

Job Location:

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