HR Analyst

Job Summary:

Under direct supervision of AHG HR Manager and General Manager, the HR Analyst will be responsible for all clerical routine tasks in the HR department.

Duties & Responsibilities:

Major Duties and responsibilities

The Human Resources Analyst will be responsible to carry the following tasks:

·     Process all on boarding staff documents with coordination of relevant departments.

·     Maintain the personnel filing system hard and soft with properly use and maintain file cabinets

·     Set up written tests and/or interviews in coordination with department heads when he/she is requested to

·     Introduction of newly hired employees on first joining date

·     Complete the On/Out boarding for new hires and departed employees

·     In coordination with relevant departments process all supporting items need to a new hired staff.

·     Prepare long list of CV’s of the announced positions

·     Update current staff and enter newly hired staff data into ERP System.

Maintain up-to-date staffing lists and staffing telephone directory.

Update the spread sheet of new staff through fund.af

Conduct the reference check for new hires

Update share folder of our clients through fund.af

Prepare timesheet for UNDP staff on timely basis.

Prepare Payslip for UNDP staff on timely basis.

Follow up emails of relevant clients on timely basis

Conduct security orientation in coordination with security department head.

Prepare and maintain leave record of staff in hard and soft system

Follow up gate pass with coordination of security department for new hired staff

Carry out any other tasks assigned by the supervisor (top priority)

Documentation Handling:

·     Manage and update all archived files and makes sure that the filling system is kept in good order.

·     Develop a system to keep the files and documents both in hard and soft.

·     Responsible for all letters In and Out of the organization.

·     Makes sure the documents confidentiality is maintained and others have no access

·     Makes sure that the archive room is locked and files are kept in an order that only the documentation associate knows while finding any file or document.

·     Responsible to digitalize/scan all documents already existed, new documents and keep them in both hard and soft copies for the future usage of the organization.

·     Distribute a copy of the documents/official letters to the related division/s and get a received note from them

·     On time follow up of the official letters submitted to heads of division and makes sure that it answers on time

Job Requirement:

Job Requirements:

·     Bachelor’s degree (BBA, or another relevant field).  

·     Two years of experience working directly in human resources

·     Ability to handle confidential matters discreetly and gain the trust and confidence of colleagues.

·     Competence to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.

·     Advanced verbal and written English skills fluent in Dari or Pashto.

·     Excellent interpersonal communication skills.

·     Flexible punctual and hard-working

·     Excellent computer skill.

·     Fluency in Pashto, Dari and English languages 

Job Location: