About AISA

Job Summary

Job Summary:

• Develops, advises on and implements policies relating to the effective use of personnel within an organization.
• Providing support in the various human resource functions, which include
• Recruitment, staffing, training and development, performance monitoring and
• Employee counseling.

Immediate Level Subordinates:

• Deputy Manager (HR)
• Officer (HR)

Duties & Responsibilities

• Supervise and implement the HR Policy and practices and proceed the recruitment process;
• Supervise the recruitment and Selection proceeds transparently and soundly;
• Prepare and project AISA staffing for coming year(Human Resource Planning);
• Assist the Finance Manager in estimating/preparing AISA annual budget;
• Prepare appraisal for staff on quarterly and annual basis;
• Supervise and assist the immediate level subordinate;
• Control and supervise the employee’s annual leave and attendance sheet.
• Perform daily inquires, proposal, and other required activities.
• Formulate employee’s personal profile (Hiring, promotion, transfer and increase of salary etc).
• Supervision of logistic activities and as well as office maintenance.
• Research and monitor human resource systems in other organizations within the community.
• Promote workplace safety.
• Monitor daily attendance.
•Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff that have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys.
• Any other task as assigned by Vice President Administration

Job Requirements

• BBA or University Degree in Public Administration.
• Minimum five year of progressive working experience in HR/Personnel administration.

Knowledge, Skills and Abilities:

Knowledge

The incumbent must have proficient knowledge in the following are as

• Human resources management
• Job descriptions
• Performance review methods and techniques
• Staff training, development and recognition
• Delegation
• Mentoring and coaching

Skills

The incumbent must demonstrate the following skills:
• Supervisory skills
• Team building skills
• Problem solving skills
• Negotiations skills
• Effective verbal and listening communications skills
• Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level
• Effective written communications skills including the ability to prepare reports, proposals, policies and procedures
• Effective public relations and public speaking skills
• Stress management skills
• Interviewing skills
• Time management skills

Personal Attributes

The incumbent must maintain confidentiality, use sound judgment and perform independently while performing the duties of the human resource officer. The incumbent must also demonstrate the following personal attributes:

• Maintain standards of conduct
• Be respectful
• Possess cultural and political awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Be consistent and fair

Submission Guideline

Personal Attributes

The incumbent must maintain confidentiality, use sound judgment and perform independently while performing the duties of the human resource officer. The incumbent must also demonstrate the following personal attributes:

• Maintain standards of conduct
• Be respectful
• Possess cultural and political awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Be consistent and fair

Functional Area

Human Resources

Countries

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