Bachelor's Degree   Afghanistan, Kabul Full Time 1465
Date Posted:Dec 1, 2021
Reference:2021-AJSC-09
Closing Date:Dec 5, 2021
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Media
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:3 Years
Contract Duration:Not specified
Possibility of Contract Extension: Yes
Contract Type:Fixed-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About Afghan Journalists Safety Committee (AJSC) :

 

Afghan Journalists Safety Committee (AJSC) is an independent, nonprofit organization that supports press freedom in Afghanistan and works towards the advancement of journalist safety and rights so that they can report in a safe and fearless environment. AJSC is based in Kabul and maintains a presence in every province of Afghanistan. AJSC has a board of advisors composed of well-known media workers and civil society activists. AJSC’s executive section has official representatives in eight regions of the country and an unofficial focal point in the remaining 26 provinces. This has enabled AJSC to establish representation throughout the country and provide media workers with necessary help when needed. AJSC provides a host of services for journalists, advocates for press freedom and offers emergency assistance for journalists in need. Monitoring, verifying, documenting and reporting threats and violence against journalists is also a key mandate of AJSC. A holistic approach to enhancing press freedom and safety of journalists has been key to AJSC success.

Job Summary:

Overall purpose:

The purpose of this role is to assist the organization in maintaining proper human resource management system and plan and maintain a proper human resource filling system. 


The incumbent is also responsible to timely update and complete the individual’s personal HR files as well as managing all leave benefits, prepare monthly attendance reports to the Finance Department and timely updating of expiring contracts of the current staff and manage the advertisement of new vacancies for new recruitments. 


Under the direct supervision of the Program and Operations Manager the Admin & HR Officer is responsible to fully implement a comprehensive set of activities and ensure that each activities performed are in line with the agreed and approved work plan, policies and contracts with the donors, government and partner organizations. 


The incumbent is also expected to demonstrate best data and tasks management skills and play important role in improving overall work progress and achievements of the organization 

Duties & Responsibilities:

Key Responsibilities

 Prepare and manage a work plan for the management of current contracts and advertisements of vacancies for new recruitments. 

 Update the staff HR files for completion of missing documents, leave balances and other benefits as per the organization rules and policies. 

 Continuously monitor the daily attendance of staff and ensure that the Electronic Attendance Calculation System works properly. 

 In coordination with the Training Coordinator, conduct timely assessment on the organization need for staff capacity building and training plans. 

 Ensure that the advertised new vacancies are properly monitored including collection of applications, sorting and informing the relevant units in the organization to schedule written tests and interviews accordingly. 

 Ensure that the integrity and transparency values of the organization are strictly safeguarded and applied during any new recruitment. 

 Provide administrative support such as supervision of support staff, preparation of venues for training activities and booking of guesthouses and hotel rooms for the provincial guests. 

 Maintain and develop a relationship with other partner organizations to facilitate exchange of HR related information, introduction of new skills and knowledge and practices to help in further growth of the organization. 

 Work with the M&E unit in collection of data, evaluation and learning plans to be used for correct implementation of the program and introducing new methods. 

 Timely monitoring and updating of HR management and information in the database and provide periodic reports to the management team. 

 Work closely with Training Coordinator and enter accurate data on the number of trainees received training as well as updating their reachable contact addresses for future post-training evaluations. 

 Work closely with the program team and provide accurate data to be used for designing of new concepts, projects and work plans. 

 Prepare evaluation reports on quarterly basis based on the monitoring records and progress reports.

 Contribute in introducing new tools and techniques that can facilitate monitoring of the project and programs implementation in the country for the purpose of brining efficiency and effectiveness in the overall organization development goals. 

Additional responsibilities

 Assist the organization in processing possible bidder’s evaluation, drafting of reports and other administrative works that occasionally may happen during short deadlines.

 Any other tasks deemed necessary and appropriate by the immediate supervisor as per relevant regulations and scope of AJSC

Job Requirement:

Qualification and Experience:

 Shall have at least a bachelor’s degree from a reputable institution in the relevant field;

 Shall have at least 3 years’ relevant work experience; 

 Shall have ability to provide advice in developing AJSC’s functions and priorities;

 Shall be able to plan, organize, lead and monitor projects and activities;

 Shall be fluent in communicating in English, Dari and Pashto;

 Shall be proficient in computer applications.

Organizational capacity

 Ability to prioritize and multi-task

 Ability to supervise teams in other locations

 Experience in remote management

 Self-starter while being a team player

 Capacity to work under pressure and manage personal stress levels

 Able to work to tight deadlines and manage multiple priorities

 Creative, open-minded, flexible, self-learner

 Honest and conscientious

 Dedicated with strong attention to detail

 Pro-active approach and able to handle multiple tasks and to prioritize clearly

Job Location:

Afghanistan, Kabul
This job is expired