|Date Posted:||Jun 28, 2010|
|Closing Date:||Jul 2, 2010|
|Number of Vacancies:||1|
|Functional Area:||Human Resources|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||false|
|Contract Type:||Short Term|
|Probation Period:||1 month|
Working under the overall direction of the Director Finance/Administration and in coordination and collaboration with project technical staff, the Human Resources Specialist will have the primary responsibility for project personnel hiring system, policies, and administration and management as outlined below.
Duties & Responsibilities:
Policies, Procedures, Compliance with Local Laws and Traditions
â€¢Establish project human resources policies and procedures in accordance with ARD home office and USAID regulations and guidelines, including the development of employee handbook outlining personnel compensation and benefits for staff distribution and employment orientation to be updated as required.
â€¢Develop local employee performance management plan to include periodic performance evaluation instrument and schedule for consistent, object assessment and review.
â€¢Ensure work place compliance with relevant gender equity and diversity issues, advising the Director of Administration/Finance as required for enforcement and staff sensitivity.
â€¢Ensure compliance with all applicable Government of Afghanistan labor laws for local personnel and consultants contracting and management; the timely application and ongoing provision of up-to-date visa, work permit and other legal documentation required for project international staff and consultants working in Afghanistan.
â€¢Provide advice, orientation and training in cultural sensitivity to international staff for local customs and traditions, and advise immediate supervisor of potential problems or areas of concern that may arise.
Recruitment and Hiring
â€¢Oversee project local personnel recruitment and hiring process, ensuring compliance with ARD and USAID personnel guidelines, policies and procedures.
â€¢In collaboration with project technical and administrative staff, develop and post position vacancy announcements, screen and short-list perspective candidates in consultation with the hiring unit; participates in interview; prepare and execute any required testing for candidate qualification; and otherwise ensure transparent and bias-free recruitment process.
â€¢Train and assist project staff in recruitment process, providing written outline of steps, timelines, and responsibilities to be followed, and application documentation to be submitted, including the proper completion of USAID Contractor Employee Biographical Data and other relevant forms.
â€¢Provide interim updates of recruitment status and other personnel actions, including the establishment of recruitment files and other pre-employment record keeping to ensure timely hiring of project personnel.
â€¢Negotiate salaries for all proposed or selected local hire candidates for long-term employment and short-term contract positions for submission to Director Finance/Administration for review and approval.
â€¢Coordinate and supervise preparation of employment agreements for all local employees and consultants for review and approval by the Director Finance/Administration.
â€¢Coordinate with ARD home office the establishment of a pool of potential short- and long-term specialists, consultants and resource organization to fill project training and technical assistance positions and other needs.
â€¢Establish and maintain up-to-date personnel files and records for local employees and contractors, ensuring completeness of documentation for on-going personnel management and audit of hiring and contracting; provide training and direct supervision of all support staff in the performance of required record keeping tasks to be monitored and reviewed regularly for thoroughness and accuracy.
â€¢Ensure that all consultant files are in order and up to date, including consultant evaluations and final deliverables.
â€¢Assist COP in establishing calendar and process for completing annual employee performance evaluations. Train supervisors charged with conducting evaluations of staff members in their units, and monitor compliance with the process.
â€¢Establish and maintain an employee and consultant database containing all relevant employment contract information including contract status details for start, ending, and termination dates; salary and other information for in-country personnel tracking and ARD monthly reporting.
â€¢Supervise the maintenance of time and attendance records for all full-time local employees, including review and reconciliation of leave and other records of absence; maintain record of international staff time and attendance submissions to ARD home office.
â€¢Prepare local staff and consultant payroll listings, earnings and leave statements in coordination with finance unit and designated technical supervisors as applicable.
â€¢Provide expert advice to immediate supervisor and Chief of Party in all matters regarding local personnel management and administration.
â€¢Undertake additional tasks and responsibilities as requested by the Director Finance / Administration.
EDUCATION: At least college graduate. University education in preferable.
WORK EXPERIENCE: Minimum of 6 years progressive experience in HR position with International organizations. Work experienced in USAID funded project is a plus.
SKILLS: Working knowledge of English, both written and spoke. Able to communicate fluently effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
LANGUAGES: Excellent Language proficiency in spoken and written English, Dari and Pashto.
GENERAL: Tactfulness, Enthusiasm to the job. Good Human Relation skills, integrity and ability to work under pressure.