Human Resources Assistant

  Afghanistan`s Peace and Reintegration Programme
  Afghanistan Unspecified 395
Date Posted:Aug 30, 2010
Closing Date:Sep 8, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Human Resources
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:Yes
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Afghanistan`s Peace and Reintegration Programme :

UNDP Afghanistan is supporting the Government of Afghanistan to implement the Afghanistan Peace and Reintegration Programme. This programme is supported by the international community and the United Nations to bring long term security and stability to Afghanistan. To implement this programme, a Peace and Reintegration (P&R) Trust Fund will be established to support various reintegration efforts, including training programmes, development activities and technical support.

Job Summary:

The key results have an impact on the execution of the APRP HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances APRP capability in the HR management.

Duties & Responsibilities:

Summary of key functions:
• Preparing and posting job advertisements, screening applications, arranging interviews, participating in selection process, and administering pre-employment tests as required.
• Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
• Preparing source documentation needed for new hires, or effective changes in pay, status, or benefits.
• Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
• Managing sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.
• Responding to and putting through various queries from managers and employees, and from other agencies or departments.
• Exercising individual judgment while dealing with potential or real troubles on own initiative and bringing them to manager’s attention
• Interpreting, assisting and advising employees and managers regarding cooperative agreement applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines.
• Coordinating in volunteer and staff training events or programs and recommending resources, as needed.
• Keeping up current issues and matters in the organization related to HR department.
• Administering driving and criminal record checks.
• Maintaining and monitoring records of exempt employee benefits and salary.
• Maintaining employee file records up-to-date by handling changes in employee status in timely manner.
• Ensuring effective reception or proper approvals on forms and enter changes in the system.
• Providing assistance in hiring process activities such as posting jobs on job board or website, reviewing applications and maintaining a spreadsheet on tracking an applicant.
• Helping in maintenance of employee directory and office organization charts.
• Providing assistance in monitoring employee performance appraisal process.
• Interacting with and supplying information to employees, department heads, and job applicants.
• Close coordination with Finance/Ministry of Finance to ensure timely payment of income tax on salaries paid by APRP.
• Any other tasks assigned by supervisor.

Corporate Competencies:

• Demonstrates commitment to APRP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning
• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to APRP Practice Areas
• Develops basic knowledge of one or two Practice Areas
• Promotes a learning environment in the office
• Provides helpful feedback and advice to others in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
• Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior

Job Requirement:

• Secondary Education. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

• 3 to 5 years of relevant HR experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

• Fluency in English, Pashto and Dari languages are essential.

Job Location:

This job is expired