About Afghanaid

Job Summary

Job Purpose and Role
Reports to HR Coordinator, the HR Officer is responsible of all HR basic functions of Human Resource unit and assist HR Coordinator and Deputy Director HR on HR daily tasks.

Duties & Responsibilities

Specific Duties and Responsibilities


Maintain employee personal files and ensure the file has all relevant documents.

Maintain and update employees required information in pre-established database.

Daily maintain of staff attendance sheet and ensure staff are properly and timely sign the attendance sheet.

To ensure all Consultants are paid timely as per term and condition of the contract.

Take HR unit meeting minutes and follow up with action plan.

To ensure that all announcements are uploaded to concern websites, email to provinces and internal announcement.

Download the applications and submitted to HR Coordinator

To ensure all short listed candidates are called for written test and interview and arrangements done on timely manner

Participate in interview when it is needed.

Assist HR Coordinator in checking of references of the selected candidates.

Assist HR Coordinator in preparing staff/consultants contract.

Preparing relevant documents as per check list for newly hired staff in Head Office.

Assist HR Coordinator for preparation of induction plan for the new recruited staff at Head Office level.

Send medical insurance related information of existed and new staff to finance on quarterly basis.

Follow up of staff medical claims, represent HR to the medical claims review committee, ensure the medical claims are paid on monthly basis and keep record of medical claims in the system.

Preparing annual public holidays and leave planner sheet and circulate to all staff in the month of December for the coming year.

Enter Head Office leaves in the system, follow up with provinces relevant staff and ensure accurate leave report send to finance on monthly basis. Send quarterly leave report to individual staff at Head Office level.

Collecting, sorting and preparing report of all staff Annual Performance Planning and Appraisal

Participating in any HR related meeting in the absence of HR Coordinator

Assist Liaison Assistant regarding staff visa, work permit and Tax Identification Number process

Maintain training record at the organisation leave and prepare report on quarterly basis.

Any other relevant duty given by Line Manager

Job Requirements

PERSON SPECIFICATION

Education/ Training
Bachelor’s degree in Business Administration or other related discipline. Having experience in HR management.

Work Experience
At least 2 years of professional experience in Human Resource Management, having experience in INGOs is preferred.

Professional Skills, Competencies, Values and Attitudes
Afghanaid seeks a responsible and dependable operations team leader with strong initiative, judgment and adaptability as well as excellent skills in communication, organisational, interpersonal relations, decision-making, financial management and reporting.
Specifically, the holder of this position should also demonstrate the following:

Essential
a) Ability to work with limited supervision
b) Ability to deal with difficult, often challenging work situations.
c) Ability to demonstrate strong IT skills, including the use of in-house databases and the Microsoft Office applications
d) Behavioural role model for peers and fellow team members
e) Competent to work with significant levels of autonomy and able to meet tight deadlines.
f) A results-oriented approach to delivering work priorities in personal workload,
g) Creative and innovative in conceptual and analytical thinking
h) Thinking strategically and understanding business practices, approaches, organisation, politics, and culture
i) Excellent communication skill
j) A good team player
k) Sensitivity to gender issues.
l) Fluent in Dari, Pashto and English (written and oral).
m) Personal integrity, sense of humor, intuition and self-motivation
n) Knowledge of personal strengths and weaknesses
o) Active listener

Submission Guideline

Please email a covering letter of application and your CV to afghanaid email address including the job title and your name in the subject line by 10th May 2017. Your covering letter should be no more than one standard A4 pages in length and explain how you meet the position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates.

Functional Area

Human Resources

Countries

Submission Email

vacancies@afghanaid.org.uk

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