Inventory/Asset Management Officer

About National Procurement Authority

Job Summary

The primary function of the ‘Inventory & Asset Management Officer’ is to assist in all aspects of the administrative, financial, capital and operations of the assigned Assets and Warehouse management. The Inventory & Asset Management Officer shall carry out his/her responsibilities to ensure a comprehensive list of the NPA fixed assets and expendables and regularly update the Inventory Management Information System and Warehouse Management Information System (IMIS-WMIS).

Duties & Responsibilities

Inventory and Assets Management:
1. While the assets physically counted and inspected by the Inspection Committee, the Inventory and Asset Management Officer shall receive the non-expendables throughout proper documentation.
2. All the items shall be received through proper documentation i.e. delivery report form, goods received note in coordination with procurement unit.
3. To ensure the assets / equipment which get enrolled on the NPA inventory are purchased in full adherence to the procurement policy.
4. The inventory officer shall stick asset tag and identification numbers on the newly arrived fixed assets. Maintain the assets accounting cycle i.e. receiving, distributing, movement and disposal.
5. Maintains records and databases containing information regarding licenses, warranties, and service agreements for the organization's hardware and software.
6. To ensure a comprehensive list of the NPA inventory, focusing on the depreciation of the assets / equipment enrolled and is in place.
Warehouse and Stock:
1. Maintains records and databases containing information regarding Items type and description on Warehouse Management Information System (WMIS – database) in hard and soft copies.
2. Update and synchronize stock records, store releases, Bin Cards and other logs as required.
3. Maintain proper spacing and storing of the consumables with standard set of order.
4. Provide assistance in receiving and distributing warehouse equipments, vehicle scheduling, load, unload, pack, wrap and labeling.
5. Keep a clean and safe environment for the stored items and perform Inventory controls regularly.
Distribution and Supply:
1. The Officer is responsible to distribute the expendables items upon the receipt of already filled and approved request form.
2. Manage stock of office supplies, materials, parts, and other expendables to maintain required supply. Maintain records, replenish stock, and plan for future requirements based on orders and forecasts.
3. Inventory/Assets Management Officer should apply and perform a periodically monitoring and physical check for the various expendables as required.

Reporting:
1. Develop and disseminate periodic assets and expendables balance report.
2. Provide assistance to admin and finance team on ‘inventory report’ to audit.
3. Ensure excess, obsolete, and unserviceable property is identified and properly recorded.
4. Provide quarterly and immediate reports on stolen, damaged, disposed items as required.
5. Schedule physical inventories and assist in their completion, in accordance with policies
Others:
1. Any other tasks as assigned by SU particularly the administration.

Job Requirements

EDUCATION
Minimum Bachelor Degree in administration, management, business or any other related fields.

Work Experience
Must have at least 4 years of relevant experience working with INGOs or government organizations.

Language Requirement
Must be proficient in writing, reading and speaking in English. Must also have strong communication, reading and writing skills in one of the national languages (Dari or Pashto).
Key Competencies

1.Must have strong experience in computer programs (Word, Excel, Power Point), internet and email skills.
2. Provide necessary support to all NPA staff with complete administrative services.
3. Ability to set Priorities.

Submission Guideline

Interested individuals are requested to send their updated CVs and APPLICATION to e-mail mentioning the vacancy title and number in Subject line.
Only short listed candidates who meet the above criterion will be contacted for written test/ Interview.
Note: CVs not mentioning the vacancy title and Number in subject line will not be considered.

Functional Area

Administrative

Countries

Submission Email

hr.npa11@gmail.com

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