|Date Posted:||Jun 30, 2010|
|Closing Date:||Jul 7, 2010|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Probation Period:||1 month|
Duties & Responsibilities:
â€¢ Procure goods according to RRCC procurement policy.
â€¢ Ensuring that procurement is carried out in accordance to RRCC and donor-specific polices.
â€¢ Ensuring that a transparent and responsive procurement process is implemented and maintained.
â€¢ Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
â€¢ Survey market to find new potential suppliers
â€¢ Scan bank transfer letter, PO, requisition, payments vouchers submit to CLM.
â€¢ To keep close contact with QC, CSD, construction, design and any other related department, provide quotations, product data, and samples when requested.
â€¢ Develop a strong positive report with all our vendors, and become the main contact for RRCCâ€™s HQ and the vendors.
â€¢ Negotiate with vendors on purchasing to help increase, RRCCâ€™s long-term profitability.
â€¢ Work with Vendors to ensure product availability, delivery scheduling and to solve any pricing or other issues.
â€¢ Study the full product lines, becoming an expert in product knowledge. Seek out new products that will help increase the companyâ€™s profitability.
â€¢ Work with Store Keepers to keep up to date on the trends and the needs of the stores when making buying decisions.
â€¢ Run and Analyze reports to determine sell-thru percentage and then make appropriate decision to ensure we have the proper inventory levels at all the stores. This would include arranging store Transfers, ordering more material from the supplier and proposing and executing on a liquidation strategy.
â€¢ Maintain and communicate projections on total inventory by store based on sell-thru and future buys.
â€¢ To keep close contact with QC department and aware himself for quality of material requested and make sure that the materials are procured according to the approved product data.
â€¢ Inform QC and construction departments to inspect the ordered materials prior to receive to warehouse. Once the materials are accepted then he must prepare GRN.
â€¢ To keep close contact with Construction department and aware himself for quantity of material requested
â€¢ Insure that procurement policy and procedures are taken in place and documents are complete (Requisition, Request for Quotation, Summary of Comparative Bid Analysis, Purchase Order, Goods Receive Note, Waybill, INVOICE, Contract and etcâ€¦)
â€¢ Procurement officer is responsible for follow up of purchase orders, he is responsible for processing Pos, sending PO to suppliers, process percentage payment on time, follow up with supplier for delivery date of the goods push the supplier to deliver the goods on time as agreed in the PO and charge penalty for late supply.
â€¢ Keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.
â€¢ Keep procurement record
â€¢ To build and maintain the price list
To make the rote plan for the drivers.
To control the lock book of the cars.
To guide and give advices to the drivers.
To take care of the RRCC cars and send them for service and repair as required.
To make a work schedule in which the working hours and on duty driver is clearly known.
To provide transport for all RRCC colleagues moving around during working hours and drop and picking up of RRCC colleagues to and from the airport.
Generate work schedule for drivers.
Ensure that all vehicle permits and all driversâ€™ licenses are current.
Manage the fuel program, maintain logs, etc.
Provide inventory and maintenance information to the Logistics Department when required.
Investigate vehicle damage and prepare incident reports when require.
Manage daily all fuel for machinery in site.
Carry out any other relevant duties requested by the Logistics Manager.
To perform this job successfully, Knowledge of generic transport and procurement procedures and practices RRCC or NGO experience an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
â€¢ Institute, university graduate
â€¢ 3 years experience in logistics and procurement department
â€¢ Knowledge Of word processing and spreadsheet software and the Internet, ability to analyze technical data in suppliersâ€™ proposals; good communication, negotiation, and mathematical skills; knowledge of supply-chain management; and the ability to perform financial analyses
â€¢ Knowledge raw materials, production processes, quality control, costs, and other techniques for maximizing the effective procurement goals. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Fluent in reading, writing and speaking of Dari, Pashto and English
â€¢ Excellent Communication
â€¢ Excellent Negotiation Skills with vendors and contractors
â€¢ Experience in a Purchasing/Buying role
â€¢ Industry Experience
â€¢ Team-working skills
â€¢ Flexibility under pressure and in response to changing needs.
â€¢ Self motivated person who enjoys challenges