Monitoring and Evaluation Officer

  Afghanistan`s Peace and Reintegration Programme
  Afghanistan Unspecified 672
Date Posted:Nov 29, 2010
Closing Date:Dec 4, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:M & E
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Afghanistan`s Peace and Reintegration Programme :

UNDP Afghanistan is supporting the Government of Afghanistan to implement the Afghanistan Peace and Reintegration Programme. This programme is supported by the international community and the United Nations to bring long term security and stability to Afghanistan. To implement this programme, a Peace and Reintegration (P&R) Trust Fund will be established to support various reintegration efforts, including training programmes, development activities and technical support.

Job Summary:

The key results have an impact on the overall effectiveness and success of APRP’s activities in achieving its objectives and in the light of the reports and recommendations made, more informed decisions by the management can be made. Efficient management of the M and E processes enhances the organization's capacity and credibility in implementation of effective programme with strong impact.

Duties & Responsibilities:

Summary of key functions:

• Implementation of evaluation policies and strategies
• Coordination
• Capacity Development
• Leadership
• Professionalism

1. Ensures the implementation of evaluation policies and strategies, focusing on achievement of the following results:
• Support the development of M and E tools, frameworks and procedures needed to institutionalize the peace and reintegration process
• Assist in the design of practical tools and methodologies to assemble data required on a recurrent basis to track program performance
• Draft formats, questionnaires, and other data collection tools that will be used for reporting data conduct audits of the monitoring data and ensure accuracy of information on reporting requirements
• Promotion of evaluation standards, quality assurance/control and capacity development in the line ministries and government staff
• Manage other monitoring and evaluation-related events, products, and technical assistance needs, as requested by the related supervisor
• Update and maintain routine back-up of all data related to planning, implementation and monitoring activities, as well as reference files. This also includes latest back ups of database data and system files.
• Maintain data collection and tracking systems
• Developing M and E system, M and E Plan, M and E Guidelines and follow up on implementation
• Provision of evaluation feedback into policy/project/programme design, including comments on various documents.

2. Coordination:
• Undertake regular monitoring visits to the project locations to monitor and collect relevant data related to project activities
• Coordinate monitoring of activities by partners as well as in providing up-to-date information on the status of projects’ implementation
• Manage and coordinate process of data collection and maintaining data management system
• Data collection, organizing, analyzing, reviewing for quality and consistency, verifying and entry into the database
• Maintain contacts with partners to ensure timely and regular flow of information and data
• Write compliance reports while ensuring others meet their reporting obligations and timelines
• Track compliance and achievements towards benchmarks and provide ongoing assessment to project managers and feedback to project partners
• Manage communications with partners and oversee all reporting obligations in connection with M and E
• Assist with the preparation of reports on progress on results indicators and assist staff in preparation of other program reports, as needed

3. Capacity Development:
• Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on formulation of lessons learned from evaluations and studies to be integrated into broader knowledge management efforts, and result-oriented monitoring and evaluation training efforts to the line ministries staff and implementing partners
• Undertake regular monitoring visits to ministries and project sites to make sure that the program is implemented as per the plan and acceptable standards
• Help build capacity of the national staff in all areas related to the management, reporting and monitoring through on-the-job training and regular briefings
• Lead in the development of selected monitoring knowledge products, including the development of a monitoring guide and of a training package on evidence-based programming, monitoring and evaluation
• Support trainings to ensure project-wide participation in all M and E effort and highly effective application of processes
• Providing trainings to ensure project-wide participation in all M and E effort and highly effective application of processes

4. Leadership, focusing on the achievement of the following results:
• Serves as a role model that other people want to follow; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo. Provides leadership and takes responsibility for incorporating gender perspectives into substantive work.
• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff (M and E); Encourages risk-taking and supports creativity and initiative; Appraises performance fairly.
• Judgment/decision-making: Identifies the key issues in a complex situation, and comes to the essence of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an understanding of the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

5. Professionalism, focusing on the achievement of the following results:
• Must be capable of strategic vision and be adept at identifying the essential features to meet requirements of JS. Must be able to demonstrate enthusiasm for meeting demands and matching them to appropriate solutions; Monitors ongoing developments inside and outside the programme to keep informed and anticipate problems; Keeps JS informed of progress or setbacks in project.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
• Communications: Speaks and writes clearly and effectively; Able to explain technical issues in simple, everyday language, Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Corporate Competencies:

 Demonstrates integrity and ethical standards
 Promotes the vision, mission, and strategic goals of APRP
 Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 Treats all people fairly without favoritism

Functional Competencies:
Development and Operational Effectiveness
 Ability to organize and manage results-oriented strategic and thematic evaluations. Substantive knowledge and understanding of evaluation and development evaluation in particular.
 Excellent knowledge of current development issues. Ability to conceptualize issues and analyze data.
 Good technical skills in measurement and evaluation.
 Ability to successfully lead multidisciplinary experts and to coordinate the work of others.
 Ability to lead business processes re-engineering and implementation of new systems

Management and Leadership
 Builds strong relationships with partners, focuses on impact and result for the JS and responds positively to feedback
 Consistently approaches work with energy and a positive, constructive attitude
 Demonstrates openness to change and ability to manage complexities
 Leads teams effectively and shows mentoring as well as conflict resolution skills
 Demonstrates strong oral and written communication skills

Job Requirement:

Master's degree with two years experience preferred or Bachelors degree with four years of experience in International Relations, Political Science, Economics or related social sciences.

Relevant experience at the national and international level in international development issues, both in the field and CO. Experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters. Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language requirements:
An excellent command of the English language is essential.
Fluent in local languages.

Job Location:

This job is expired