Monitoring and Evaluation Specialist

Job Summary:

Overall purpose:

M&E Specialist is responsible to fully implement a comprehensive M&E work plan and ensure that each activities performed are in line with the agreed and approved work plan and other assigned tasks. 

The purpose of this role is to monitor, collect and analyze every performance data on time and record them properly in specified M&E Results Framework and/or archiving system to be used for any further reporting to the donors and all other stakeholders. 

This function will also work with all other units including provincial focal points to identify deficiencies and provide corrective and preventive suggestions on time. 

The incumbent is also expected to demonstrate best data and tasks management skills and play important role in improving overall work progress and achievements of the organization 

Duties & Responsibilities:

 In consultation with the relevant units, develop baselines and establish indicators based on program planned activities.

 Develop simple and easy-to-follow reporting format to collect project data and train all focal points about the monitoring and performance data collection and reporting. 

 Schedule regular monitoring of all process activities during the program/project implementation.

 Regularly monitor the progress of the project’s time, scope and cost and evaluate deviations (if any) from the planned activities or previously established indicators.

 Provide detailed information for the management team and stakeholders on the progress of ongoing project activities.

 Supervise consistency, quality and methodology of data collection both in the office and through regional focal points.  

 Conduct periodical review of project overall progress based on project related documents and suggest any corrective, preventive and repairing solutions in a timely manner. 

 Create and maintain lessons learned repository to be available and used for any future planning and implementation of programs to avoid similar mistakes and situations. 

 Prepare evaluation reports on quarterly basis based on the monitoring records and progress reports.

 Conduct final evaluation of the project to ensure that planned and targeted objectives are met and all project related documents are safeguarded and archived both in hard and electronic formats. 

 Contribute in introducing new tools and techniques that can facilitate monitoring of the project and programs implementation in the country for the purpose of brining efficiency and effectiveness in the overall organization development goals. 

Additional responsibilities

 Assist the organization in processing possible bidder’s evaluation, drafting of reports and other administrative works that occasionally may happen during short deadlines.

 Any other tasks deemed necessary and appropriate by the immediate supervisor as per relevant regulations and scope of AJSC

Job Requirement:

 Shall have at least a bachelor’s degree from a reputable institution in the relevant field;

 Shall have at least 3 years’ relevant work experience; 

 Shall have ability to provide advice in developing AJSC’s functions and priorities;

 Shall be able to plan, organize, lead and monitor projects and activities;

 Shall be fluent in communicating in English, Dari and Pashto;

 Shall be proficient in computer applications.

Organizational capacity

 Ability to prioritize and multi-task

 Ability to supervise teams in other locations

 Experience in remote management

 Self-starter while being a team player

 Capacity to work under pressure and manage personal stress levels

 Able to work to tight deadlines and manage multiple priorities

 Creative, open-minded, flexible, self-learner

 Honest and conscientious

 Dedicated with strong attention to detail

 Pro-active approach and able to handle multiple tasks and to prioritize clearly

Job Location: