Monitoring and Reporting Specialist

  Ministry of Education (MoE)
Bachelor's Degree   Kabul, Afghanistan Full Time 1364
Date Posted:Nov 10, 2019
Closing Date:Nov 24, 2019
Work Type:Full Time
Number of Vacancies:1
Functional Area:M & E
Salary Range:NTA, Grade C
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:3 months
Required Languages:English & pashto,Dari

About Ministry of Education (MoE):


The aim of the EQRA Project is “to increase equitable access to primary and secondary education, particularly girls, in selected lagging provinces, and to improve learning conditions in Afghanistan.” EQRA introduces a shift from monitoring only the enrollment of students (which also includes attention to students designated as ‘permanently absent’) to focusing on bringing children into school as well as student attendance.

The Education Quality Reform for Afghanistan (EQRA) is fully aligned with the goals of the Afghanistan National Strategic Plan (NESP III). The project is designed to: (A) increase equitable access in disadvantaged districts especially for girls; (B) improve quality of instruction/education service delivery and (C) enhance MoE governance and management capacity. The project focuses on the construction and expansion of schools, provide community-based education to out of school children, reform curriculum for all grades, improve and ensure textbooks delivery to schools, enhance academic supervision, strengthen teacher & TTC quality, improve execution of budget, strengthen and increase use of EMIS, implement capacity building reform, and reform recruitment process for civil service. 

Job Summary:

The General Directorate of Planning & Evaluation is responsible for smooth implementation of the EQRA project who will need a technically skillful person as Monitoring and Reporting Specialist who will support the Task Force with preparing reports, monitoring and reporting plans, developing guidelines and training materials for regional staff, field visits to monitor the undertaken activities and plans, and sharing finalized reports with the MoE, stakeholders and donors. Prepare monthly reports, quarterly, semi-annual, and annual reports based on the results which is one of the important deliverables in order to achieve the expected results of the NESP-III, EQRA DLIs and other educational development plans.

Duties & Responsibilities:

The responsibilities of the incumbent include but not limited to:

Supervise the functions of Provincial Monitoring and Reporting Officers

Preparation of national monitoring and reporting plan, guidelines and training materials for training of other staff.

Train and mentor civil servants at the national and sub national level to report, monitor and verify actual progress.

Provide technical support and development of standard reporting template for Output/ Result based reporting

Identifying sources of data, collection methods and tools needed.

Coordinate with provincial staff and implementing partners for preparation of reports based on the reporting procedure.

Review and consolidate the received reports, provide and share feedbacks with relevant provinces/ programs for correction.

Prepare special reports for internal and external stakeholders based on their requirements through close coordination with programs.

Provincial visits to support the implementation of the monitoring system, to ensure that systems are in place and staffs are orientated and actively implementing the system.

Support implement of the monitoring system including Level 3 monitoring verification in the provinces against reports submitted.

Support preparation of Quarterly and Annual Monitoring reports on Programs/Projects.

Analyze monitoring and reporting information, including comparison to targeted progress highlight the divisions and propose recommendation for corrective action.

Develop reporting tools (data collection and analysis) based on new reporting procedure and templates for national and sub-national levels

Provide technical support and guidance for the identification of project data sources, collection and reporting methodology using the output based reporting template and procedure.

Provide data and inputs for all periodically and special/adhoc reports based on the expected results of EQRA DLIs.


1- Monitoring and reporting plan at national and program/projects level developed

2- Guidelines and training materials for monitoring and reporting developed (output based reporting)

3- Reporting tools (data collection and analysis) based on new reporting procedure and templates for national and sub-national levels developed

4- Provincial visits to support the implementation of the monitoring system conducted to ensure that systems are in place and staff are orientated

5- Filing system for reports developed

6- Feedbacks on the reports provided to the related departments

7- Quarterly and annual reports prepared based on the procedure and timeline

8- Reports for internal and external stakeholders based on their requirements through close coordination with program departments prepared

Job Requirement:


1) Education

The Monitoring and Reporting Specialist should comply at least with the following requirements:

a. Bachelor or master’s degree in one of the following areas; Statistics, economics, management, monitoring and evaluation, and other relevant fields.

2) Experience

a. 5 years practical experience in Monitoring and Reporting in the relevant fields

b. Experience in Training of Trainers

c. Prior experience in education sector would be an asset

d. Experience using SPSS or another statistics program (preferred)

3) Skills

a. Sound understanding of logical framework and strategic planning approaches.

b. MS Office application.

c. Good networking and teamwork ability

d. Strong writing and communication/presentation skills

Recruitment, work condition and evaluation

1) Recruitment:

a. The recruitment will be done through a transparent and competitive processes.

2) Work conditions

a. The Monitoring and Reporting Specialist will work according to Afghanistan MoE’s rules and regulation.

b. MoE will provide a proper work station at central Kabul office.

c. The Monitoring and Reporting Specialist will Report to the Payroll Manager.

3) Evaluation

a. The initial six months will be considered a probationary period.

b. A formal performance evaluation shall be conducted annually jointly by the Director of Finance, and the Deputy Minister of Admin & Finance.

c. An exit interview will be conducted upon completion of the contract. This exit interview constitutes condition for final payment.

d. Contract extension is subject to fund availability, organization's need and satisfactory performance.

Job Location:

Afghanistan, Kabul
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